Executive Assistant

**Position**:Executive Assistant to the Executive Vice President, Patient Care Services and Chief Nursing Executive

**Status**:Permanent Full-Time (1)

**Reports to**:Executive Vice President, Patient Care Services and Chief Nursing Executive

**Role Level**:Admin/Clerical (AC09) $39.39 - $49.29

**Site**:89 Queensway West (with availability to work at all sites as required)

**Hours of Work/Shifts**:37.5 hours per week

**Posted: September 29, 2025**

**Internal Deadline: October 13, 2025**

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission**:A New Kind of Health Care for a Healthier Community**

Our Values**:Compassion, Excellence, Courage**

Our Goals**:Quality, Access, Sustainability**

Our Enablers**:People, Education, Innovation, Research**

**JOB PURPOSE AND SUMMARY**

This position provides support to the Executive Vice President, Patient Care Services and Chief Nursing Executive. A high performance, self-motivated individual with exceptional organizational and executive administration skills and demonstrated commitment to customer service will excel in this position. You thrive in a fast-paced and constantly changing and learning environment and are able to disseminate complex information quickly, while maintaining effective working relationships with internal and external stakeholders. You value working as a team, and are proactive, positive and able to anticipate the needs of the executive you support.

**RESPONSIBILITIES INCLUDE**
- Organizes, coordinates and prioritizes daily activities for the Executive Vice President, Patient Care Services and Chief Nursing Executive including but not limited to detailed daily calendar management, scheduling meetings and day to day administrative oversight.
- Edits and helps to circulate executive level communications.
- Represents the Executive Vice President, Patient Care Services and Chief Nursing Executive Office of the Chief of Staff when communicating with CEOs, senior leadership and their assistants at THP and THPF, partner hospitals, private organizations, universities, and other stakeholder organizations.
- Provides vacation coverage for the Executive Coordinator, Patient Care Services and Chief Nursing Executive which includes but is not limited to the preparation and resourcing of Committee and daily operational meetings.
- Maintains relevant files and databases, electronic filing systems, and related communication.
- Coordinates yearly performance reviews, for direct reports of the Executive Vice President, Patient Care Services and Chief Nursing Executive.
- Inputs payroll data, tracks vacations as required and completes monthly expense reports for the Executive Vice President, Patient Care Services and Chief Nursing Executive.
- Manages supplies and equipment ordering, invoicing and securing of approvals from management.
- Coordinates device management as required, including, but not limited to phones, mobile devices, computers, copiers and laptops.
- Manages and tracks document and contract approval and sign-off processes for the Executive Vice President, Patient Care Services and Chief Nursing Executive Chief of Staff.
- Organizes a unit rounding schedule between the Executive Vice President, Patient Care Services and Chief Nursing Executive and Clinical Inpatient Mangers.
- Serves as a member of the project team for THPs celebration season, helping to coordinate and execute Nursing Week, Better Together Week and other celebratory events as required in support of the Chief Nursing Executive Portfolio.
- Liaises with members of senior leadership and various departments of the hospital and its philanthropic foundation as necessary.
- Liaises with senior leadership and various stakeholders of collaborating partners and organizations.
- Establishes and maintains effective partnerships with internal and external stakeholders.
- Other duties and special projects to support the programs within the Executive Vice President, Patient Care Services and Chief Nursing Executive portfolio may be assigned from time to time.
- Regular full-time position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary.
- Travel between all three sites of Trillium Health Partners is require

**JOB SPECIFICATIONS**
- Knowledge & Experience
- College certificate or administrative training equivalent required.
- Minimum 3 to 5 years of experience in a hospital or other health care related field.
- Minimum 5 to 7 years of experience in providing senior executive level administrative support considered an asset.
- Proven ability to support exec