Project Coordinator I

6 days ago

Oakville, Canada K Paul Architect Inc. Full time

**About Us**

K Paul Architect Inc. is a collaborative architectural firm with 25+ years of experience in retail, commercial, hospitality, and entertainment design across Ontario, Alberta, British Columbia, and Florida. We’ve partnered with major brands like Tim Hortons, Lululemon, McDonald's, LEGO, TJX, and Disney, helping them create functional, branded spaces that enhance the customer experience.

**The Role: Project Coordinator I**

This is entry-level, hands-on coordination role designed to support the architectural project lifecycle. If you are highly organized, proactive, and eager to grow in contract administration and architectural project delivery, this is your opportunity to build a meaningful career with a dynamic team.

**Responsibilities**
- Support contract administration tasks: change orders, deliverables, and milestone tracking
- Prepare and organize project meetings: agendas, minutes, and follow-ups
- Help maintain project files, schedules, and internal databases
- Assist with procurement, permitting, and consultant coordination
- Begin to support client communications in a support role
- Contribute performance feedback and observations to project leadership
- Flag coordination gaps and keep the team organized and aligned
- Support Project Coordinator II or Project Managers with task assignments and resourcing

**What You Bring**
- 3+ years of experience in project coordination or construction administration within an architectural setting
- Degree or Diploma in Architecture or Architectural Technology
- Familiarity with contract documentation, project phases, and construction terminology
- Proficiency in Revit, AutoCAD, and the Microsoft Office Suite
- Clear, confident communicator with strong follow-through
- Detail-oriented with a natural drive to anticipate and solve problems
- Comfortable navigating Canadian and/or U.S. building codes
- Reliable in supporting documentation accuracy and team organization

**What We Offer**
- Competitive salary and benefits
- Hybrid work model
- Mentorship and professional development
- A collaborative team atmosphere
- Exciting projects with well-known commercial and retail brands
- K Paul Architect Inc. is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees._

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Work from home

**Experience**:

- project coordination or contract administration: 3 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Class G Licence (required)

Work Location: Hybrid remote in Oakville, ON L6J 7Y8

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