Project Coordinator

Job post summary

Job description:

As one of North America's leading providers of turnkey mechanical noise control and VIRS solutions, Parklane is on a constant search for top industry talent. Every day we help clients with their sound attenuation and vibration challenges. We do it by leveraging an agile approach to engineering, product manufacturing and implementation.

As an organization, we live and breathe our core values: challenge accepted, work hard/play hard, share the wins/own the losses, and build together / grow together. By sharing ideas and supporting each other at every turn, we've built a reputation both for service excellence and the strength of our workplace culture. Put simply, our team is committed to doing whatever it takes to help our customers succeed—and that's why we need professionals with the experience and expertise to solve complex problems.

DEPARTMENT: Project Delivery

REPORTS TO: Director of Project Delivery

LOCATION: 2140 Speers Rd, Oakville, ON

POSITION SUMMARY

The Project Coordinator will play a key role in supporting the Project Delivery department by ensuring the smooth execution of projects under the guidance of Project Managers and by assisting with larger company initiatives. This position provides an excellent opportunity for professional growth, with a clear path toward a future Project Manager role.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication and problem-solving skills.

KEY RESPONSIBILITIES

Project Support:

· Assist Project Managers in planning, executing, and tracking project activities.

· Develop project schedules, track milestones, and update project plans.

· Document project status, meeting minutes, and action items for ongoing projects.

Documentation and Reporting:

· Prepare project-related reports and dashboards for project managers and leadership.

· Maintain accurate and up-to-date project documentation, ensuring data consistency.

· Track project costs, budgets, and resource utilization.

Resource Coordination:

· Support project managers with resource scheduling, task assignments, and workload balancing.

· Collaborate with team members to monitor task progress and resolve bottlenecks.

Process Improvement:

· Contribute to streamlining processes within the project delivery team.

· Assist in implementing tools, templates, and systems to enhance team efficiency.

· Champion new initiatives with our recently rolled out ERP system (ZohoOne) to improve cross-company communication and departmental efficiencies.

Stakeholder Communication:

· Maintain regular communication with internal and external stakeholders.

· Respond to stakeholder inquiries and coordinate project-related follow-ups.

· Coordinate site visits with clients as required. This may require international travel.

QUALIFICATIONS

· 0-3 years of experience in a project coordinator, project support, or administrative role within a project-based environment.

· Strong organizational skills and attention to detail.

· Excellent communication skills, both written and verbal.

· Desire to succeed in a dynamic, progressive organization.

· Proven experience in working successfully in a team environment.

· Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

· Proficiency in Project Management tools (e.g., Microsoft Project, Smartsheet, Asana, Trello, or similar).

· Experience with AutoDesk Suite an asset (Inventor, AutoCAD, NavisWorks, Revit)

· Experience working with ERPs an asset.

· Bachelor of Applied Science or Engineering an asset.

· Familiar with noise and vibration measurement methods and standards an asset.

PREFERRED SKILLS

· Exposure to project management methodologies (e.g., Agile, Waterfall).

· Knowledge of budgeting, scheduling, and resource management.

· A desire to pursue a career in project management (PMP, CAPM, or similar certifications are a plus).

· Ability to work effectively in a fast-paced, collaborative environment.

· Ability to effectively and efficiently handle conflicts.

CAREER PATH

This role is designed as a stepping stone toward a Project Manager position. Candidates will gain valuable experience in managing projects, working with stakeholders, and understanding project delivery methodologies.

WORKING CONDITIONS

· Frequently required to sit for extended periods of time.

· Use hands to operate the computer and various measuring devices.

· Able to climb stairs and service ladders.

· Drive to visit client sites.

· Work in both and office and remote environment.

· Must be able to travel internationally.

WHAT WE OFFER

· Competitive compensation

· Participation in the performance bonus program

· A stellar 100% employer paid benefits program

· Employee professional development opportunities

· Remote work as per company policy

· A collaborative and supportive work environment aligned with Parklane's core values

Job Type: Full-time

Benefits:

• Dental care
• Extended health care

Work Location: In person