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Executive Assistant

2 weeks ago

Halifax, Canada The Nature Conservancy of Canada Full time

Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for an Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain.

NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962, we have brought Canadians together to conserve and restore more than 15 million hectares. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.

**Position Summary**

The Executive Assistant provides administrative and operational support to the Atlantic Regional Vice-president, the middle managers team and the Regional Advisory Board.

The position will support the key members of the management team with their administrative duties and increase their ability to focus on delivering fundraising and conservation deliverables.

**Key Responsibilities**
- Manage calendars, appointments, travel arrangements, financial reconciliations and reimbursements for immediate supervisor.
- Organize and plan meetings/events/travel with mínimal instruction;
- Write and revise,and format standard outgoing communications;
- Coordinate meetings, help prepare materials and send documentation for presentation to the Regional Advisory Board and other senior management meetings,.
- Responsible for keeping records of all Board activities and drafting minutes of all Regional Advisory Board meetings;
- Assist in the on-boarding and integration of new employees in the region new employees on-boarding and assist in the;

**Position Requirements**
- Proficiency in Microsoft Office products and ability to learn new software; Excellent written and verbal communication skillsEspecially, ability to distill complex discussions and synthesize information in a way that provides a clear and accurate reflection of what was discussed:

- Interpersonal skills. Ability to maintain good working relationships with CNC staff at regional and national levels, as well as with external clients;
- Proactivity - able to anticipate and plan for future needs;
- Organizational skills including keeping files, records, and documents organized and accessible;
- Ability to work independently and as part of a team;
- Problem solving skills; Resourcefulness in finding solutions and ability to handle unexpected challenges calmly and efficiently.
- Time management to handle multiple responsibilities efficiently. ;
- Bilingualism (French and English) is an asset;

**How to Apply**

NCC is an equal opportunity employer. If you are interested in joining our team, please submit your cover letter, resume and salary expectations through our Career Centre.

**Application Deadline**

October 18, 2024 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST