Executive Assistant

4 days ago

Halifax, Canada Hempston Home Bespoke Building Supplies Full time

At **Hempston Home**, we are committed to excellence in every detail—from the homes we build to the way our team operates. We’re currently seeking a **highly organized and proactive Executive Assistant** to support our executive team and ensure the smooth and efficient operation of our daily administrative functions.

This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while maintaining professionalism and discretion.

Key Responsibilities:

- Manage executive calendars, including scheduling meetings, appointments, and travel
- Maintain organized digital and physical filing systems
- Prepare, proofread, and edit documents, presentations, and reports for clarity and accuracy
- Utilize DocuSign to manage and process digital documents
- Handle incoming phone calls with professionalism and discretion
- Provide basic bookkeeping support using QuickBooks (training available if needed)
- Monitor and manage office supplies and inventory
- Perform a range of clerical and administrative duties to support the executive team

Qualifications:

- Strong organizational skills with the ability to multitask and prioritize effectively
- High level of accuracy in data entry, recordkeeping, and document management
- Excellent proofreading and written communication skills
- Familiarity with DocuSign and QuickBooks is a plus
- Professional phone etiquette and interpersonal communication skills
- Ability to work independently while contributing to a collaborative team environment

Why Join Hempston Home?

We’re a company that values craftsmanship, integrity, and teamwork. As part of our team, you’ll play a vital role in supporting our mission to deliver quality and excellence in every project. We offer a supportive work environment, opportunities to grow, and the chance to be part of something meaningful.

**Job Type**: Part-time

Pay: $40,000.00-$60,000.00 per year

Expected hours: 20 - 30 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Work Location: In person

Expected start date: 2025-07-28

  • Executive Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Graybar Canada Limited Full time

    Job BriefThe Executive Assistant is responsible to deliver executive-level management assistance to the Vice President and Regional Team (as needed). This position utilizes business knowledge, experience, and technical expertise to deliver value and support.Graybar Canada is looking for people with a desire to start a long-lasting career at one of the oldest...

  • Executive Assistant

    3 weeks ago

    Halifax, Canada Universal Realty Group Full time

    Universal Realty Group is a leading property management company in Halifax, known for quality apartments in great locations, top-tier commercial leasing services and the landmark Lord Nelson Hotel & Suites. We are currently seeking a qualified Executive Assistant to join our team. The EA will serve as a trusted partner, managing day-to-day administrative...

  • Executive Assistant

    2 days ago

    Halifax, Canada LifeRaft Full time

    LifeRaft is seeking an experienced Executive Assistant who will be responsible for the confidential and efficient daily operation of the Office of the Chief Executive Officer (CEO). This person will provide high-level administrative support to the CEO, manage day-to-day activities, and act as a liaison between the CEO and internal/external stakeholders,...

  • Executive Assistant

    1 week ago

    Halifax, Canada Berks Inc. Full time

    **About Us**: Berks Inc. is a dynamic and fast-paced organization committed to excellence in everything we do. We are currently seeking a highly organized, proactive, and professional Executive Assistant to provide top-level support to our senior leadership team. If you thrive in a fast-moving environment and enjoy helping others succeed, we’d love to hear...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada Universal Realty Group Full time

    Universal Realty Group is a leading property management company in Halifax, known for quality apartments in great locations, top-tier commercial leasing services and the landmark Lord Nelson Hotel & Suites.We are currently seeking a qualified Executive Assistant to join our team. The EA will serve as a trusted partner, managing day-to-day administrative...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada ClearDynamic Inc Full time

    **Job Title**:Executive Assistant **Reporting to**:CEO **Overview**: ClearDynamic is seeking a skilled and motivated Executive Assistant to provide high-level support to the CEO while coordinating daily activities, managing time, and facilitating communication across multiple businesses. This role is vital for ensuring a seamless workflow, maintaining...

  • Executive Assistant

    2 hours ago

    Halifax, Canada Royal LePage Atlantic Full time

    **Overview** **Responsibilities** - Prepare and edit correspondence, reports, and presentations with a keen eye for proofreading and detail. - Maintain organized filing systems for both physical and digital documents to ensure easy access to information. - Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking. -...

  • Executive Assistant

    6 days ago

    Halifax, Canada Nova Scotia SPCA Full time

    Executive Assistant Location: Nova Scotia SPCA - Provincial Office - Dartmouth NS Number of Positions: 1 Job Start Date: ASAP **Job Type**: Full-Time **Salary**: Starting at $25 hourly, with additional considerations based on skill and experience. **The Nova Scotia SPCA** is hiring a highly organized, proactive, and detail-oriented Executive Assistant...

  • Executive Assistant

    3 hours ago

    Halifax, Canada Manulife Full time

    **Position Responsibilities**: - Provide advanced administrative support to AVP and VP level staff, relieving them of detailed tasks and taking initiative within established guidelines. - Manage complex and frequently changing calendars, schedule meetings, prepare agendas, and draft invites with additional context for attendees. - Coordinate travel...

  • Executive Assistant

    6 days ago

    Halifax, Canada The Wine Spa Inc. Full time

    **Executive Assistant - Join Our Growing Team!** Are you a rockstar known for your organization, creativity, and enthusiasm? Are you ready for a challenging, flexible role where you’ll be involved in the day-to-day operations of a new business and part of our amazing team at The Wine Spa? **About The Wine Spa** The Wine Spa is Halifax’s first social...