Executive Assistant

19 hours ago

Halifax, Canada Berks Inc. Full time

**About Us**:
Berks Inc. is a dynamic and fast-paced organization committed to excellence in everything we do. We are currently seeking a highly organized, proactive, and professional Executive Assistant to provide top-level support to our senior leadership team. If you thrive in a fast-moving environment and enjoy helping others succeed, we’d love to hear from you.

**Position Overview**:
As an Executive Assistant, you will be the right hand to senior management—handling everything from calendar management and travel logistics to preparing reports and maintaining confidentiality. You will play a vital role in ensuring daily operations run smoothly and efficiently.

**Key Responsibilities**:

- **Calendar Management**: Schedule meetings, appointments, and travel, ensuring a streamlined and efficient calendar for the executive.
- **Meeting Coordination**: Organize meetings, prepare materials and agendas, take notes, and follow up on action items.
- **Travel Planning**: Book flights, hotels, ground transportation, and manage itineraries.
- **Document Management**: Prepare reports, presentations, and maintain organized digital and physical files.
- **Expense Reporting**: Process and submit expense reports accurately and on time.
- **Office Support**: Handle calls, manage administrative tasks, and provide general office support.
- **Stakeholder Liaison**: Serve as a point of contact for internal teams and external partners.
- **Confidentiality**: Handle sensitive information with the utmost discretion.
- **Project Assistance**: Support ongoing projects through research, data gathering, and presentation prep.
- **Problem-Solving**: Anticipate needs and proactively resolve issues before they arise.

**Required Skills and Qualifications**:

- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience with calendar and travel management tools
- Proven ability to handle confidential information with discretion
- Detail-oriented with strong problem-solving skills
- At least 3 years of experience in an administrative or executive assistant role

Pay: $25.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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