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    Reporting to the Controller, the Accounting Clerk is responsible for the provision of services relating to OCAD University’s (OCAD U) cash receipts and the performance of other accounting tasks within the Finance office. **Summary of Responsibilities**: - Bookkeeping_ - Receive cash, cheques, and credit cards; issue receipts for all cash/cheque/credit...

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Accounting Clerk

2 weeks ago

Toronto, Canada OCAD University Full time

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create_

OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.

Reporting to the Controller, the Accounting Clerk is responsible for the provision of services relating to OCAD University’s (OCAD U) cash receipts and the performance of other accounting tasks within the Finance office.

**Summary of Responsibilities**:

- Bookkeeping_
- Receive cash, cheques, and credit cards; issue receipts for all cash/cheque/credit card transactions, prepare daily cash reconciliations and perform cash float box count
- Record miscellaneous cash receipts
- Process online credit/debit card payments
- Perform data entry of books of original accounts, and operating and capital budgets as necessary
- Calculate and allocate HST on all cash receipts
- Reconcile ancillary revenue, student loan and student financial assistance bursary accounts
- Assist in the full cycle and reporting of accounts payable and receivables
- Prepare General Ledger (GL) accounts analysis and reconciliations, and year-end audit working papers
- Assist with financial reporting and analysis
- Process non-credit course payments
- Assist studio facilities staff with recording and reconciling sales of class material supplies
- Summarize actual transfer, budget transfers, internal compensation transfers and stock transfer monthly journal entries
- Record and reconcile transactions for online commerce system
- Accounts Payable_
- Distribute all cheques
- Perform data entry for EFT payments
- Provide back-up support and relief for Senior Accounts Payable/Accounts Receivable Clerk, when needed
- Student Accounts_
- Work with the Senior Student Accounts Clerk in providing students with information regarding fee assessments, refunds, payments, and outstanding balances
- Provide back-up support and relief for Senior Student Accounts Receivable Clerk, when needed
- General_
- Assist with implementation of online commerce system
- Assist the Controller in special projects as required
- Assist the Controller in the development of policies & procedures regarding the University’s cash transactions
- Assist with IT system related projects and process improvements, including the implementation of university wide changes, technology upgrades, workplace culture initiatives, and sustainability.
- Assist in the implementation, upgrade testing, documentation and ongoing administration of Colleague and other Finance office systems
- Support the Director, Finance and Controller in other related duties that contribute to the successful operation of the Finance office, and maintain confidentiality as required

**Qualifications**:

- Post-secondary diploma in accounting, business, finance or equivalent
- Minimum of one (1) year of accounting work experience, or equivalent, with demonstrated strength in customer service
- Demonstrated attention to detail and the ability to prioritize tasks and meet deadlines
- Strong interpersonal and oral & written communication skills
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty

**Mode of Work**:Hybrid Model

**Compensation**:Hiring Range - $23.48 to $27.75 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of *benefits; Salary Range - $23.48 to $32.29 per hour.
- The successful incumbent has the option of pay in lieu or enrollment in benefits.

**Hours of Work**: Monday to Friday, 35 hours per week. This is a temporary contract expected to continue until
**October 9, 2026**.

**Application Deadline**: Interested applicants are invited to submit an updated
- _Please upload your resume and cover letter _**_as one PDF_**_. Please name your upload: _FirstName_LastName-Job Code_
- As an institution committed to art, design, dig