Part-Time Administrative Assistant

About Us RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling. What sets us apart? Our commitment to clients, cutting‑edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success. At RJC, you’ll join an inclusive, fast‑paced team tackling exciting and complex projects. You’ll work alongside industry‑leading experts, explore emerging technologies, and be supported in your continuous professional development. Being an RJC Professional Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities. Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact. Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed. Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues. Lead with Purpose – You empower, support, and guide others, driving meaningful results. Office Location Kitchener, ON Salary Range $20 - $24 per hour Part‑Time Role & Candidate Profile We are seeking a dynamic individual to join our team as an Office Administrator & Receptionist as part‑time employment. In this role, you will be responsible for a diverse set of tasks encompassing reception duties, administrative tasks, word processing, accounting assistance, insurance processing, filing, general housekeeping maintenance, customer relationship management, and miscellaneous facility duties. The ideal candidate will be highly organized, detail‑oriented, and possess exceptional communication skills. Key Responsibilities Reception Duties Answer incoming calls in a professional, polite, and cheerful manner. Welcome clients and visitors, providing a warm and hospitable environment. Manage office supplies to ensure availability for staff. Handle incoming mail, packages, and deliveries, and notify recipients promptly. Maintain a log book for guest attendance. Coordinate sending and receiving packages via couriers and Canada Post. Administrative Duties Type, edit, proofread, and produce various documents including reports, engineering specifications, letters, and correspondence. Digitally file documents and maintain templates for efficient workflow, as necessary. Assist with travel arrangements, boardroom meetings, and lunch and learns. Manage and maintain office supply inventory, ordering as needed including kitchen‑related supplies (coffee, tea, etc). Perform other administrative tasks as assigned by the Office Services Manager. Act as the JHSC representative and Fire Warden in the office, including the maintenance of the PPPs and equipment. Word Processing Create, edit, and proofread documents such as reports, fee proposals, and contract documents. Coordinate printing and binding of reports as necessary. Accounting Assistance Collaborate with accounts receivable/payable in the Toronto office. Provide necessary back‑up for AP items. Filing and Document Control Assist in filing digital and paper correspondence, invoices, reports, and proposals. Maintain the archive file database, ensuring accuracy and accessibility of records. General Housekeeping Maintenance Ensure cleanliness and tidiness of office spaces, particularly after meetings and presentations. Assist with miscellaneous facility duties as required. Miscellaneous Assist with special projects and perform other duties as assigned by the Regional Manager and Office Services Manager. Qualifications High school diploma or equivalent; additional qualifications in office administration or related field preferred. Previous experience in a receptionist or administrative role is an asset. Proficiency in Microsoft Office Suite and familiarity with office equipment. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Ability to maintain confidentiality and professionalism at all times. Be your Authentic Self At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share. #J-18808-Ljbffr