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Administrator

3 weeks ago

Ancaster, Canada PB Financial Inc Full time

**Summary: Mortgage and Real Estate Office Administration**

**Detail Duties**:

- Maintain Investor documentation and database - preparing and sending all Investor documents and agreements. Ensure they are sent and received on a timely basis. Update all records in PB Financial document management system and Olympia Trust as required, including contact information.
- Maintaining Mortgage database for all borrower, investor, and legal documents. This includes ensuring all Fintrac compliance requirements are met. And all documents received and filed.
- Manage mortgage broker information in our admin system.
- Managing and Verifying investor information is submitted and correct with Olympia Trust
- This includes random audits of Olympia accounts to ensure returns and data is accurate
- Assist as needed in borrower payments and investor funding
- Ensure insurance is in place and up to date with all borrowers and brokers
- Ensure our borrowers condo fees and property tax is paid and up to date
- Perform random audits on first mortgage payments (if mortgage is a 2nd), property tax, condo fees
- Assist as needed to resolve borrower issues if payments in arrears, or issues with any other securities that may impact the mortgage risk.
- Manage the mortgage renewal communication process between borrowers, brokers and investors.
- Assist if needed to interact with law firm to ensure mortgage files are processed efficiently, and update investors as required.
- Maintain office files and other duties as required by management
- Manage front desk and phone call
- Property management duties may include following up with services required, rent monitoring, reporting and collection
- Paying and maintaining bills related to construction projects, renovation projects, or rental properties, offices, expenses, utilities, etc. And entry into accounting system, along with maintenance of corresponding spreadsheets.

**Job Requirements**:

- 3-5 years of office management
- Mortgage administration experience would be an asset.
- Computer Skills: Word, Sage accounting package or equivalent, Excel
- Ability to work in a fast-paced, busy construction company, with multiple divisions
- Excellent communication skills, positive attitude and team oriented

**Education**:

- Post secondary degree
- Background in real estate or mortgage lending would be an asset

Pay: $50,000.00-$55,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Extended health care
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Database administration: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- Mortgage or real estate: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person