Human Resources Administrative Assistant

Overview:
Join a hospital where everyone makes a difference Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to **_creating healthier communities together_**_._ Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.
- Healthcare of Ontario Pension Plan (HOOPP)
- Group Benefits, including Health & Dental, for full time employees
- Employee & Family Assistance Program
- Career Development & Education Grant
- Wellness & Wellbeing Program

Diversity, Equity & Inclusion Initiatives

**Job Description**:
**Position Summary**:
This position reports to the Manager, Human Resources. The Human Resources Administrative Assistant is an extremely organized and detail oriented member of the Human Resources team; a fast paced, high volume department at the Hospital. The incumbent will work collaboratively with Recruitment, Wellness/Wellbeing, Diversity/Equity/Inclusion, Employee and Labour Relations, Compensation and Benefits, Volunteer Services, Organizational Development, and Health & Safety in a support capacity. This role includes: reception, data input, filing/record keeping, new employee onboarding, clerical duties, customer service, and preparing for and participation in programs, employee recognition activities, etc.

**Key Accountabilities**:

- Provides excellent customer service for employees and leaders entering the HR Department - fields questions, directs, and assists as required on a timely basis
- Regularly updates files, Excel databases, HR systems and affiliate sites including Meditech, iCims, and other sites as needed
- Administration of career achievement awards, internal & external correspondence (employment letters, courier packages), processing of invoices, and other requests as needed
- Assists with staff and volunteer orientation sessions
- Updates policies, manuals and other training materials
- Create, replace, and track ID badges
- Process and routes logisitics forms as part of hiring or transfers, ensuring workflows are not delayed
- Ensures consistent ordering and inventory of office supplies for the HR Department
- Locker tracking and assignment
- Creates and sends Employment Record or Experience letters
- Covers Health & Safety, and Wellness, as required
- Other duties as assigned

The physical demands of the role may include but are not limited to prolonged sitting, standing, walking, bending, lifting, pushing and pulling. This position contributes to ensuring there is a safe environment for patients, staff and visitors.

**Skills and Qualifications**:

- Post-secondary education in Human Resources, Office Administration and/or equivalent combination of education and recent relevant administration experience is required
- 2-3 years’ experience in a professional administrative role required, preferably in a unionized health care setting
- High level of initiative and self-direction, well-developed time management skills, and attention to detail
- Experience with Microsoft Office Suite and Meditech would be an asset
- Demonstrated ability to achieve results and to find opportunities to continuously improve services and increase automation
- High degree of organization, self-motivation and accountability
- Excellence in communication, customer service and interpersonal skills including discretion and professionalism
- Multi-tasking strengths to respond to a variety of requests for information and assistance, correspondence, reports, creating and maintaining files, monitors supplies and aiding in the improving the work flow in the department
- Must handle concerns/issues confidentially and professionally
- Demonstrated ability to achieve results and to find opportunities to continuously improve service
- Lives the values of Caring, Collaboration, Accountability, Innovation and Respect
- Regular attendance is required
- The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH._
- Cambridge Memorial Hospital is committed to providing and fostering a respectful, caring, and inclusive workplace that is free from violence and harassment. We provide reasonable accommodation during recruitment and selection to support an equitable process._
- We welcome all applicants and encourage members of equity-deserving groups, including but not limited to, Indigenous and LGBTQ2SIA+ communities, racialized groups, persons with disabilities, and women to apply. Cambridge Memorial Hospital is an employee partner with the Canadian Centr