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Administrative Assistant

2 weeks ago

Thunder Bay, Canada NorthStream Safety & Rehab Full time

**Responsibilities**:

- Systematically filing important company documents
- Receiving and organizing schedules for our client’s workplace testing
- Keeping track of all client contractor employees tested on excel spreadsheet
- Managing invoice system for all testing
- Inputting tests into system and releasing results to clients
- Ensuring the monthly quality assurance check is always completed for all testing areas
- Ensuring the testing is up to standard by creating a memorandum for records on tests with flaws and keeping track of everything in an excel spreadsheet
- Tracking payment records and communicating daily summary after processing payments
- Coordinating testing of any kind for third party testers either at the local office or any of our testing sites
- Other duties and responsibilities, as requested

**Requirements**:

- Minimum three years proven experience working in a similar office setting preferred
- Familiarity office software, including word processors, and spreadsheets
- Excellent organizational and time-management skills
- Flexibility and good change management skills
- Sense of confidentiality and high level of discretion
- Sense of proactive initiative and team spirit
- Strong motivation and open and positive attitude
- Ability to work under pressure and meet deadlines on multiple tasks

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- On call
- Overtime
- Weekend availability

Supplemental pay types:

- Overtime pay

Application question(s):

- Valid driving license, vehicle and insurance
- willing to work mon-fri, alternate saturdays or on call as required
- willing to work outside normal office hours if required

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 3 years (preferred)
- receptionist: 3 years (preferred)

Work Location: One location