Assistant Event Planner

2 days ago

Gatineau, Canada Native Women's Association of Canada Full time

**Reports to**: Director of Events

**Term**: Permanent, Full-Time

**Closing Date**: Open until filled

**Location**: On-site in Gatineau, QC

**Summary**

The NWAC Assistant Event Planner will assist the Event Manager in the coordination of events from conception through to completion. This position requires full time flexible hours (able to work days, nights, weekends and holidays).

The Assistant Event Planner and will work under the authority and supervision of the Event Manager.

**General duties**

The NWAC Events Assistant will:

- Assist in planning, designing and producing events while assisting all project delivery elements within a time frame; events such as fundraising, high level meetings, workshops, training sessions, focus groups, board meetings, conferences and other;
- Assist in organizing facilities all event’s details such as décor, catering, entertainment, transportation and accommodation, location, invitee list, special guests, equipment, promotional materials etc.
- Assist in preparing nametags, materials, notebooks, packages, gift backs, registration lists, seating cards etc.;
- Administration duties as assigned.
- Other related duties as assigned
- Travel within city

**Requirements**:

- Bachelor’s degree or college degree in related field from an accredited post-secondary institution;
- Minimum of one (1) year experience in a related experience;
- Relevant experience working or volunteering with Indigenous peoples, groups, or organizations is an asset;
- Relevant experience working or volunteering with Not-for-Profit organizations or corporations is an asset.

**Core Competencies**
- Attention to detail
- Creative and used to thinking outside the box
- Excellent networker
- Passion for events
- Able to work independently as well as part of a team
- Personable and presentable
- Eager to contribute new ideas
- Time Management
- Problem Solving
- Accountability and Dependability
- Decision Making and Judgement
- Ethics and Integrity
- Planning and Organizing
- Strong communication skills, both verbal and written.
- Proven project management skills
- Confident with all Microsoft Office packages
- Fluency in English is essential. Bilingualism is a strong asset.

**Working Conditions**
- Travel may be required.
- Interacts with employees, management, volunteers and the public at large.
- Ability to lift up to 50 lbs.
- Irregular hours.
- Overtime may be required.
- Fast paced environment and position.

**_Preference will be given to First Nations, Metis, Inuit and women and gender diverse people of Indigenous ancestry, please self-identify._**

**_Interviews may be held in person or by video conference._**

**_We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted._**

**_Accommodations will be provided at all stages of the hiring process. We ask applicants to make their needs known in advance._**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- Overtime
- Weekend availability

Application question(s):

- Do you have experience working with Indigenous peoples, groups or organizations?

**Experience**:

- Events planning: 1 year (required)

**Language**:

- English and French (preferred)

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