Operations Coordinator

1 week ago

Victoria, Canada SSI ShipConstructor Full time

**About the Opportunity**

SSI is a global software company servicing the needs of the offshore and marine industries all over the globe for over 35 years. We are proud to offer a fully inclusive culture and workplace welcoming ALL people with relevant skills and experience to our flat organizational structure, working with self-directed teams using Agile Principles as well as our own defined SSI Principles to guide us in our daily work.

**General Duties**:

- Compile reports, letters, and notices as requested by COO
- Assist with writing and updating Operations policies and procedures
- Act as Employee Chair of the Health and Safety Committee
- Co-chair meetings
- Plan and lead meetings
- Address safety concerns
- Ensure compliance
- Maintain security screening spreadsheet - TAAs
- Assist the COO with various projects as needed
- Conduct company-wide and event-specific surveys as requested
- Planning, budgeting, resource allocation and facilitation of company social events and engagement activities
- Coordinate with all HVAC technicians, electricians, janitorial staff, plumbers, painters, and tradesmen to provide various levels of service and maintenance throughout the building
- Ensure storage area remains tidy and organized at all times
- Assist with onboarding/offboarding of employees on all operations functions including procuring and providing office equipment for employees as needed
- Responsible for coordinating any staff moves within the offices
- Coordinate with the IT team to provide system maintenance, ongoing security upgrades, and process improvements
- Ensure all procedures and policies are followed regarding recycling
- Coordinate with our landlord on all parking and facilities issues
- Responsible for providing proactive oversight of office security systems and protocols, ensuring all safety and access procedures are followed
- Responsible for monitoring all alarm systems and coordinating with the service provider regarding any alarms or security breaches
- Ensure all security procedures (sign in/out) are regularly followed
- Support in-house office events with A/V and online equipment & technology

**Requirements**:

- college diploma or degree or equivalent work experience
- a minimum of 3 years’ experience in a supporting or coordination role
- demonstrated ability for critical thinking in decision-making
- willingness to receive feedback and coaching
- exceptional time management and organizational skills
- strong written and oral business communications skills
- fully competent with the Office 365 suite

**About the Benefits**

At SSI, the core of success lies in the creative, energetic and dedicated people who make up our team. Although the work may be challenging, we foster a fun, flexible and friendly working environment with:

- Competitive wages
- A casual, relaxed work environment
- Flexible work hours that support a work-life balance
- Seasonal social events (Potlucks, Pi Day, Christmas parties, theme days, and more)
- Full benefit package
- Profit Sharing plan
- Educational assistance

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