Operations & Finance Coordinator

4 days ago

Victoria, Canada Eterio Realities Inc. Full time

**About Us**:
FabStation is a rapidly growing SaaS startup revolutionizing the Industrial Augmented Reality space. We provide innovative software and hardware solutions to B2B clients globally. As we expand our international footprint, we're seeking a dynamic and detail-oriented Operations & Finance Coordinator to join our team and play a crucial role in our continued success.

**Job Summary**:
The Operations & Finance Coordinator will be a vital member of our team, responsible for managing a diverse range of operational and financial functions. This role requires a highly organized and adaptable individual with experience in accounting, logistics, and international business. You will ensure the smooth flow of financial transactions, manage shipping and logistics, and support our international sales efforts.

**Responsibilities**:
Financial Management:

- Manage accounts payable and receivable, ensuring timely and accurate processing.
- Process payroll, including commission payments, and maintain accurate payroll records.
- Handle general bookkeeping tasks and financial data entry.
- Assist with financial reporting and analysis.

International Operations:

- Manage foreign excise tax compliance and documentation.
- Coordinate international shipping and logistics, ensuring timely and cost-effective delivery of hardware products.
- Maintain accurate records of international shipments and customs documentation.

Logistics and Shipping:

- Coordinate domestic and international shipping of hardware products.
- Maintain inventory records and ensure accurate stock levels.
- Utilize personal vehicle for local shipping and delivery as needed.
- Manage relationships with shipping carriers.

Administrative Support:

- Perform accurate and efficient data entry.
- Provide general administrative support to the team.
- Assist with process improvement and documentation.

**Qualifications**:

- Post-secondary education, preferably in accounting related studies
- 3 years of proven experience in accounting, bookkeeping, or financial administration.
- 3 years of proven experience with payroll processing and commission calculations.
- 3 years of proven experience in accounts payable and receivable.
- Experience with foreign excise tax or international shipping.
- Proficiency in Quick Books Online and Microsoft Office Suite.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Valid driver's license and transportation.

**Preferred Qualifications**:

- Experience working within a SAAS business, or a technology-based business is a strong asset.
- Experience working with B2B customers.
- Knowledge of international trade and customs regulations.

**Job Types**: Full-time, Permanent

Pay: $28.00-$38.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Work from home

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Accounts payable: 3 years (required)
- Accounting: 3 years (required)
- QuickBooks: 3 years (required)
- Shipping & receiving: 2 years (preferred)

**Location**:

- Victoria, BC V8Z 1K9 (required)

Work Location: Hybrid remote in Victoria, BC V8Z 1K9

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