Administrative Assistant

**Position Overview**:_
- **Job Details**:_
- Full-time Monday-Friday, 8:30 am - 5:00 p.m.
- In office: Whitby, ON
- Company paid family benefits package after six months.
- $29.22 per hour (37.5 hours per week).
- **Key Responsibilities**_

**Administrative Support**:

- Prepare, proofread, and edit reports, presentations, and other documents as required.
- Organize and coordinate meetings, including scheduling, room setup, etc.
- Consolidate and analyze data, delivering key summaries and relevant information to the management team.

**Time Management and Prioritization**:

- Manage a variety of tasks simultaneously, ensuring deadlines are met and priorities are addressed in a timely manner.
- Demonstrate exceptional organizational skills by maintaining an up-to-date task list and adjusting priorities, as necessary.
- Assist with project management, ensuring tasks and deliverables stay on track.
- Take ownership of assigned tasks and projects, ensuring accountability and follow-through from start to completion.

**Team Collaboration**:

- Work closely with the management team to anticipate their needs and offer support as required.
- Coordinate with various departments and external partners to facilitate smooth operations.
- Be a reliable point of contact for team members, ensuring communication flows efficiently within the team and across departments.

**Project Coordination**:

- Assist with managing and tracking the progress of ongoing projects, ensuring all deadlines are met.
- Support the management team with planning and executing special projects, events, and initiatives.
- Function as a liaison between the management team and other departments, ensuring information is communicated clearly and accurately.

**Office Organization and Logistics**:

- Keep the office organized and ensure all office supplies and resources are stocked and available.
- Support onboarding processes for new employees, including preparing materials and assisting with documentation.

**General Office Duties**:

- Assist with event coordination and scheduling, such as company meetings, team-building activities, or employee events.
- Perform various administrative tasks, such as filing, data entry, and maintaining databases.
- Assist with HR-related tasks, including supporting interviews and the onboarding process.
- **Qualifications**_

**Education**:

- High school diploma or equivalent required; diploma or degree in Office Administration, Executive Administration, or Business Administration preferred.

**Experience**:

- Minimum of 3 years of experience in an administrative support role, preferably in a fast-paced or corporate environment.
- Proven experience in handling multiple tasks and managing competing priorities.

**Skills & Abilities**:

- **Exceptional Time Management**: Ability to juggle multiple tasks and prioritize effectively under pressure.
- **Adaptability**: Able to take direction from the management team, adjust to shifting priorities, and manage unexpected challenges.
- **Strong Communication**: Excellent verbal and written communication skills, with attention to detail.
- **Team-Oriented**: Collaborative mindset with the ability to work efficiently with others across departments.
- **Tech-Savvy**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), online software, social media platforms, and creative design tools (ex. Canva).
- **Problem-Solving**: Resourceful with a proactive approach to resolving issues quickly and efficiently.
- **Accountability**: Demonstrates a strong sense of responsibility for tasks and projects, ensuring follow-through and reliable results.

**Personal Attributes**:

- Positive attitude with the ability to work independently as well as part of a team.
- High level of professionalism, with the ability to maintain confidentiality and handle sensitive information.
- Excellent organizational skills and attention to detail.

**How to Apply**

Pay: $29.22 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- administrative: 3 years (required)

Work Location: In person

Application deadline: 2024-11-28