Administrative Assistant budweiser Gardens

1 week ago

London, Canada Oak View Group Full time

Overview:
Assist all departments with day-to-day facility administrative functions.

This role will pay an hourly wage of CAD $16.83 to $20.43.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

**Responsibilities**:

- Greet guests in office reception area.
- Assist staff with administrative and clerical tasks
- Filing for all departments - both electronic and paper
- Matching invoices to cheques from payables cheque runs.
- Creating cheque deposits logs
- Partnerships Department contract assistance and administration
- Send out weekly Avails listings to promoters
- Coordinate charity requests and tracking and fulfillment.
- Manage lost and found for building
- Handling of administrative correspondence and organization
- Coordinate and maintain scheduling activity in conference room
- Maintain Break Room; supplies and organization.
- Receive and distribute staff mail; internal and external
- Co-ordinate courier shipments/prepare bills of lading for outgoing courier, both local and national
- Maintain & organize fax, copier and printer supplies and output.
- Record and distribute weekly staff meeting minutes
- Prepare Event Contracts as directed and maintain event contract log.
- Organize mailing lists and coordinate mailings as required.
- Order office supplies and equipment as needed.
- Assists General Manager with developing and maintaining an organized file system.
- Other duties as assigned by GM or AGM
- Data Entry for Finance Department; input accounts payables, employee timecard entry assistance
- Assist Security/Building Control Room from time to time regarding public entry into building and concourse area
- As needed, act as the Receptionist during the pre-event and event period for an event - location gate 4. As needed, evening and/or weekend shifts.

Qualifications:

- Two years experience in similar working environment
- Computer experience required.
- High School or General Education Diploma required.

Vaccination Statement:

- We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.

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