Administrative Assistant Iv

The Opportunity:
**Company, Department**:Nova Scotia Power, Regulatory Affairs

**Location**: Halifax, Nova Scotia

**Closing Date**:October 2, 2025

We are currently seeking an **Administrative Assistant IV-Regulatory** to join our **Legal and Regulatory team** in a permanent position. Reporting to the Director of Regulatory Planning & Compliance, you will be responsible for providing a high level of administrative support to the team.

Key elements of this role include:
**As an Administrative Assistant, you will**:

- Create and edit documents, spreadsheets, and presentations.
- Format and fill regulatory documents.
- Prepare reports and department financial data.
- Process invoices for payment and review payroll time entry.
- Assist in the development and maintenance of standard office procedures.
- Maintain filing systems and SharePoint sites.
- Take meeting minutes and track action items.
- Department lead for the Safety program, including tracking and coordinating quarterly meetings
- Lead Regulatory filings with Nova Scotia Energy Board.
- Schedule regular weekly departmental meetings and track responsibility for Safety, Health and DEI Moments.
- Quality assurance checks for daily filings - proofreading and attention to detail required.

You will be responsible for personal safety and that of co-workers by observing and ensuring compliance with all Occupational Health and Safety Rules and Regulations.

These skills will make you successful:
You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:

- You have a Grade XII education or equivalent and/or office administration training. Equivalent experience or certifications will also be considered. A university degree would be an asset.
- A minimum of 3 - 5 years of administrative support experience.
- You have a good working knowledge of various software packages, preferably MS Office 365 (i.e. Word, Excel, SharePoint) as well as Adobe Pro, Invoice Express and Oracle.
- Accounting would be a definite asset.
- You have a thorough knowledge of current office procedures and have proficient typing and computer skills.
- You must demonstrate your commitment to personal development.
- You have effective communication and organizational skills.
- You have strong analytical and quantitative skills and are attentive to detail.
- You are a team player and possess strong interpersonal skills.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying.

Learn more about our culture and values:
The perks of joining our team? We offer:

- **Flexibility**: Hybrid work model with option for working remote **one day** a week.
- ** Health & Wellbeing**: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
- ** Grow Your Career**: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
- ** Community Engagement & Care**: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
- ** Competitive Compensation**: A comprehensive benefits plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera:
Recruitment & Promotion Policy:
The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.