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Administrative Assistant

3 weeks ago

McClean Lake, Canada Orano Full time

Regular/Permanent

Canada / Saskatchewan

Telework not possible
Welcome to Orano
Helping to meet current and future challenges to preserve our world and build the world of tomorrow while taking care of everyone's health is stimulating for you. For us too. By joining the Orano Group, a leading international player in the nuclear industry, you are in the right place.

Every day we work to produce efficient low-carbon energy, to fight global warming, to find solutions that save natural resources, and to contribute to progress in health.

Our strengths? Across the entire fuel cycle, we have extensive expertise in cutting-edge technologies, safe, high value-added products and services, and a strong capacity for innovation. All of these factors reflect the strong skills of our 17,000 employees, whom we are constantly striving to develop. With their different backgrounds and experience, they are proof of our openness to all talents. They share the same ambition: to give nuclear energy its full value.

Job description

**Responsibilities include**:

- Logistic administration duties:

- Process all Transportation & Accommodation Request forms for persons requiring travel to site
- Create and submit flight manifests, daily reports, and manifest change forms
- Obtain departure times and ETA’s; finalize manifests, print and distribute boarding passes, communicate luggage and water sample wights to carriers
- Coordinate logistics in the event of a flight delay, including; communication with ground services at all pick up points, with all employees, Catering, and coordination of meals for off-site passengers
- Setup and maintain work schedules and flight rotations for all employees, and update applicable lists and forms
- Support senior team members with on-going review of aircraft seat capacity and routing deviations
- Administration:
**o Reception**: manage incoming calls and provide on site support to employees and visitors
- Work with Catering office to allocate rooms for all employees, visitors, short & long term contractors; entering all assignments into SAP
- Prepare documentation to authorize gate access and ensure waivers are received
- Perform routine time entry audits
- Facilitate site tours
- Assist with composing and updating work instructions, procedures and training manuals
- Support internal customers and relay information regarding vacation balances, flight changes, and time entry adjustments
- Assist with maintaining the Vacation and Management Schedules
- Assist team members with other duties as required
- Must carry traffic cell phone

**Work Location & Schedule**:

- McClean Lake
- 14 day in/ 14 day out rotating schedule
- Normally an 11 hour work day, although some activity outside of normal working hours may be required

**Benefits and advantages of working with us**:

- Competitive salary and benefits package
- A welcoming environment and great co-workers
- Training, development, and career advancement opportunities
- Many indoor recreational activities some of which include: full size gymnasium, racquetball court and fitness facilities, billiards, art room, band room, and ongoing scheduled recreational activities such as bingo, basketball, floor hockey, volleyball, fitness classes, archery, pickle ball, art and pottery classes, etc.
- Outdoor recreational activities (weather permitting) some of which include: fishing, canoeing, paddleboards, bicycles, tennis courts, snow shoeing, etc.

Fly Day
- This position will fly in and fly out on Wednesday

**Pick-Up Points**: Saskatoon, Prince Albert, La Ronge, Buffalo Narrows and the designated communities in the Athabasca region of Uranium City, Stony Rapids, Fond du Lac, and Wollaston.

Our Full-Time Benefits

A customized onboarding experience upon your arrival

A welcoming environment and great coworkers

A competitive salary and benefits package

Training and Development opportunities throughout your career

Fitness equipment available for use on work / camp premises

All of the advantages of a large group while maintaining the dynamics of a smaller company: career advancement opportunities, social committee, interesting projects and opportunities to get involved in our strong commitments to communities.

Ideal qualifications

**Skills and Qualifications for the position include**:

- Grade 12 Diploma
- Office Administration Certificate or Diploma is preferred
- 5+ years’ experience in Administration or in an office environment
- Experience with MS Office including Word and Excel
- Experience in SAP is considered an asset
- Organization and time management skills to coordinate efforts and meet deadlines
- Able to work independently and under pressure
- Ability to make administrative and procedural decisions, and maintain confidentiality
- Cooperative and collaborative with the ability to work as part of a team
- Effective communication skills
- Preference will be given to qualified Residents of Saskatchewan’s North (RSN). Athabasca residents wi