Scheduling and Orientation Coordinator

**Job description**

PEOPLE EMPOWERING PEOPLE

The Scheduling and Orientation Coordinator is part of a progressive non-profit organization that embraces change and evolution. Care strives for individual and company growth, believes in teamwork, and fosters a positive workplace culture. Success is achieved through a collaboration of quality services, effective and efficient organizational systems as well as employee ability and contribution.

As an employee of Care, the Scheduling and Orientation Coordinator is expected to demonstrate behaviors reflective of the above-mentioned values in addition to the purpose and annual required outcomes herein.

As a team member, the Scheduling and Orientation Coordinator will adhere to all the agency’s Policies and Procedures and promote the concept of community inclusion.

**WHAT YOU WILL DO**
- Collaborate with Team Leads and Managers to maintain schedules for all programs and day to day operations;
- Assist orienting new support workers both onsite and online;
- Resolve all scheduling conflicts as necessary in a friendly and appropriate manner;
- Continuously improve scheduling functions through innovative thinking;
- Clearly communicate scheduling needs with all staff in a respectful demeanor;
- Provide training to new staff on the scheduling system, as required;
- Input office orientation into unit schedules;
- Coordinate shift coverage for unplanned vacancies (such as call-ins).

As Required Tasks
- Ensure Unit Schedule Employee List is up to date with appropriate permissions
- Creation of new Unit Schedules, as needed
- Input training and staff meetings into Unit Schedules;
- Approve shifts that have not been sent for approval to Team Leads/Managers due to a request change;
- Adjust Schedule Templates;
- Adjust and post Unit Schedules.
- Completing documentation that is consistent with Care Human Services' policies and procedures.
- Care Human Services supports Individuals 24/7, these positions are rotation based, and shifts occur all day and throughout the night

Our work sites are home to therapeutic animals, including cats and dogs.

**WHAT YOU NEED**
- Clear Criminal Record Check with Vulnerable Sector;
- Class 5 Alberta Non GDL Drivers License;
- Must be 18 years old to apply;
**WHO YOU ARE**
- High level of communication and observation skills;
- Exceptional verbal and written communication skills with an engaging and friendly approach;
- The ability to remain calm when communicating in difficult situations;
- Work independently and as part of a team;
- High attention to detail;
- Be caring and compassionate, with a passion to make a difference in the community;
- Critical thinker and able to use common sense when presented with a high stress situation;
- Post-secondary education in any area of Human Services would be an asset and previous experience working in a similar role is highly advantageous, but not required;
- Preference for minimum two (2) years of progressive scheduling experience or graduation from an Administrative Assistant program.

**POSITION AVAILABLE**

**Job Types**: Full-time, Permanent

**Salary**: $23.00/hour with a wage increase to $24.00/hour after completion of your 3 month probationary period

Schedule:
On call 5:00 am-7:00 am, in person 9:00am - 5:00pm Thursday - Monday

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking

License/Certification:

- Class 5 License (non-GDL) (required)

Work Location: In person in both Grimshaw and Peace River locations

**Salary**: From $23.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- On call

Ability to commute/relocate:

- Peace River, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you able to obtain a clear RCMP Criminal Record with Vulnerable Sector Check?
- Were you referred by a Care Employee (if yes please include their name)?
- Do you live in the Grimshaw area?
- Please provide two professional references.
- Do you have a valid Class 5 Alberta Drivers License?

Work Location: In person