Administrative & Project Coordinator

6 days ago

Campbell River, Canada Two Hills Ventures Ltd. Full time

**JOB SUMMARY**

We are seeking a highly organized and detail-oriented Administrator/Project Coordinator to support our construction projects. This role is essential in ensuring smooth communication between clients, staff, and trades, maintaining accurate documentation, assisting with project scheduling, budgeting, and bookkeeping duties.

**REPORTING RESPONSIBILITIES**

This is an administrative and project coordinator position. Employee shall provide support to the 2 principal owners and support to other employees (team members) as required.

**JOB DESCRIPTION**
- Assist in client communications on all construction projects
- Main point of contact for clients, staff, and trades on all 2Hills construction/renovation projects
- Order office supplies and general office management
- Maintain facility in a neat and orderly manner
- Assist in preparing project estimates, budgets, schedules, and change orders
- Prepare project finish schedules for 2Hills Renovation and DMI as requested
- Prepare construction contracts based on criteria and input from manager
- Distribution of plans, schedules, surveys and other documents to staff, trades, and building officials
- Outlook Calendar scheduling and maintenance for both subsidiaries
- Prepare and maintain accurate and up to date project files/binders for all projects
- Coordinate sub-contractor contracts, work schedules, and assist contractor in all aspects from start to finish of a construction project
- Schedule meetings, site visits, and inspections
- Administrate project signage and safety policies as required
- Track project expenses, and prepare monthly invoices for 2Hills projects
- Prepare and distribute meeting minutes, and other project related documents
- Code and enter accounts payable, file all invoices, and accounts receivable
- Payroll - verification of time sheets for Two Hills and DMI, processing bi-weekly payroll
- Payroll Taxes, GST, and WCB Filings - Monthly or quarterly as required
- Maintain employee files. Prepare new hire packages. ROE prep
- Assist in projects and meetings as required when DMI projects overlap with 2Hills projects
- Other administrative tasks as required by owners (personal & business)

**MINIMUM REQUIREMENTS**
- Excellent organizational and communication skills
- Ability to multi-task and work effectively in a fast-paced environment
- Must have experience working with Microsoft programs including Word, Excel, Outlook, and PowerPoint
- Must have a valid BC Driver’s License

**Start Date**: Immediately

**Hours**: 30 hours per week, Monday to Friday

**Pay**: $28.00 - $30.00 per hour, depending on experience and qualifications

**Job Types**: Part-time, Permanent

Pay: $28.00-$30.00 per hour

Expected hours: 30 per week

Work Location: In person

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