Administrative & Project Coordinator

4 days ago

Campbell River, Canada Two Hills Ventures Ltd. Full time

**JOB SUMMARY**

We are seeking a highly organized and detail-oriented Administrator/Project Coordinator to support our construction projects. This role is essential in ensuring smooth communication between clients, staff, and trades, maintaining accurate documentation, assisting with project scheduling, budgeting, and bookkeeping duties.

**REPORTING RESPONSIBILITIES**

This is an administrative and project coordinator position. Employee shall provide support to the 2 principal owners and support to other employees (team members) as required.

**JOB DESCRIPTION**
- Assist in client communications on all construction projects
- Main point of contact for clients, staff, and trades on all 2Hills construction/renovation projects
- Order office supplies and general office management
- Maintain facility in a neat and orderly manner
- Assist in preparing project estimates, budgets, schedules, and change orders
- Prepare project finish schedules for 2Hills Renovation and DMI as requested
- Prepare construction contracts based on criteria and input from manager
- Distribution of plans, schedules, surveys and other documents to staff, trades, and building officials
- Outlook Calendar scheduling and maintenance for both subsidiaries
- Prepare and maintain accurate and up to date project files/binders for all projects
- Coordinate sub-contractor contracts, work schedules, and assist contractor in all aspects from start to finish of a construction project
- Schedule meetings, site visits, and inspections
- Administrate project signage and safety policies as required
- Track project expenses, and prepare monthly invoices for 2Hills projects
- Prepare and distribute meeting minutes, and other project related documents
- Code and enter accounts payable, file all invoices, and accounts receivable
- Payroll - verification of time sheets for Two Hills and DMI, processing bi-weekly payroll
- Payroll Taxes, GST, and WCB Filings - Monthly or quarterly as required
- Maintain employee files. Prepare new hire packages. ROE prep
- Assist in projects and meetings as required when DMI projects overlap with 2Hills projects
- Other administrative tasks as required by owners (personal & business)

**MINIMUM REQUIREMENTS**
- Excellent organizational and communication skills
- Ability to multi-task and work effectively in a fast-paced environment
- Must have experience working with Microsoft programs including Word, Excel, Outlook, and PowerPoint
- Must have a valid BC Driver’s License

**Start Date**: Immediately

**Hours**: 30 hours per week, Monday to Friday

**Pay**: $28.00 - $30.00 per hour, depending on experience and qualifications

**Job Types**: Part-time, Permanent

Pay: $28.00-$30.00 per hour

Expected hours: 30 per week

Work Location: In person

  • Administrative Coordinator

    2 weeks ago

    Campbell River, British Columbia, Canada StoneCroft Engineering Full time

    Job SummaryStoneCroft is seeking an Administrator/Administrative Coordinator on a full-time permanent basis, to be a key member of our dynamic team of professional and technical staff. The successful candidate will report to the General Manager and support the crew in daily execution of consulting services for our valued clients. StoneCroft will provide...

  • Project Administrator Assistant

    4 days ago

    Campbell River, Canada WestUrban Developments Ltd. Full time

    At WestUrban, we don’t just build homes, we build communities through our expertise in construction management, customized development, and development planning across Western Canada. Our rapidly growing company is built on a foundation of strong relationships, extending to employees, clients, stakeholders, contractors and suppliers. We believe that...

  • Operations and Administration Coordinator

    2 weeks ago

    Campbell River, Canada Campbell River and District Division of Family Practice Full time

    **About the Role** As the Operations and Administration Coordinator, you’ll ensure the smooth day-to-day functioning of the Division. You’ll provide critical support in operations, administration, finance, HR, and program coordination - reporting to the Executive Director and working closely with the Program Manager and team. This isn’t just a...

  • Internship Project coordinator

    2 weeks ago

    Campbell River, Canada EBC Inc. Full time

    Job DescriptionWorking at EBC means joining a growing construction company, on projects across Canada, in diverse and stimulating sectors. It also means working for a company that cares about the health and well-being of its employees and offers various programs and initiatives that promote wellness. At EBC, you will benefit from exciting professional...

  • Facilities Planning Coordinator – Multi‑Family Projects

    13 hours ago

    Campbell River, Canada Broadstreet Properties Ltd Full time

    A family-owned property management firm in Campbell River seeks a Planning Coordinator to manage construction projects across multi-family residential properties. The ideal candidate will have strong organizational skills and a background in project planning. Responsibilities include coordinating project planning, managing documentation, and facilitating...

  • Facilities Planning Coordinator – Multi‑Family Projects

    5 hours ago

    Campbell River, Canada Broadstreet Properties Ltd Full time

    A family-owned property management firm in Campbell River seeks a Planning Coordinator to manage construction projects across multi-family residential properties. The ideal candidate will have strong organizational skills and a background in project planning. Responsibilities include coordinating project planning, managing documentation, and facilitating...

  • Construction Planning Coordinator — Multi-Family Projects

    14 hours ago

    Campbell River, Canada Broadstreet Properties Full time

    A family-owned property management company is seeking a Planning Coordinator to oversee construction projects across multi-family residential properties in Western Canada. The role requires at least 2 years of project coordination experience and strong organizational skills. You will facilitate planning, manage documentation, and collaborate with...

  • Office Admin

    1 week ago

    Campbell River, Canada McCrea's Welding Ltd. Full time

    **Job Posting: Office Administrator / Junior Project Manager**: - Location: Campbell River, BC_ - Wage: $25-$32 per hour (based on experience and value brought to the role)_ - Schedule: Monday-Friday, 8:00am-4:30pm (½ hour lunch)_ McCrea’s Welding Ltd. is a fast-paced, award-winning fabrication shop located in Campbell River, specializing in marine and...

  • Project Coordinator

    7 days ago

    Fall River, Canada Tate Engineering Inc. Full time

    Project Coordinator **Project Coordinator** is responsible for technical and clerical duties and coordinating activities with superintendents, clients, consultants, and subcontractors. The Project Coordinator is also responsible for document control and information flow. Working cooperatively with project managers and superintendents, the Project...

  • Scheduling Coordinator/administrative Assistant

    7 days ago

    Campbell River, Canada Wipe Out Pest Control Ltd Full time

    **Responsibilities** - Manage and coordinate client appointments, ensuring optimal scheduling for both clients and technicians. - Answer incoming calls with professionalism, providing information and assistance as needed. - Maintain accurate records of appointments, cancellations, and rescheduling in the office management system. - Collaborate with staff to...