Urgently Looking for Office Administrative Assistant

Job Tittle
- office Administrative Assistant

Assistant Job-type
- Full-time Salary-$27.25

Languages: English Required

Education: College and other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Experience: Administrative experience: Minimum 1 year (required)

Job Summary:
Job duties:

- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing system are maintained, and clerical functions are properly assigned and monitored.
- Serves as a liaison between employees, students, instructors, and vendors.
- Establishes sound business relationships by providing courteous and efficient assistance to both students and vendors.
- Determines and establishes office processes and policies in compliance with the law.
- Organizes, scans, copies, and maintains student files / materials, correspondence and other records/materials as required and in compliance with internal rules and regulations.
- Communicates with the students and vendors in compliance with internal procedures and as required
- Prepares all the contracts to be signed by students as requested.
- Assemble Data and prepare periodic and special reports, manuals, and correspondence.
- Participate actively in the planning and execution of the company events
- To ensure that complaints from clients are heard and taken care of and ensure smooth working of office.
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Type and proof-read correspondence, forms and other document.
- Arrange travel schedules and make reservations
- Following up on accounts receivables.
- Set up and maintain manual and computerized information filing systems
- Schedule and confirm appointments and sales and office meeting
- Order office supplies and maintain inventory
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Supervise and train office staff in company policies procedures.
- Champions a high-performance environment and contributes to an inclusive work environment
- Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various source.
- Experience and Qualifications:

- Strong Communication skills in English.
- Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint
- Strong time management skills
- Strong organizational skills, multitasking and ability to prioritize tasks
- Ability to work well independently but also be a strong results-oriented team player
- Ability to multitask
- Strong analytical skills needed to trouble shoot and solve problems
- Deadline-oriented, highly organized self-starter
- Ability to work in a fast-paced, team-oriented environment
- Strong time and project management skill

Additional Information

Schedule:

- 8-hour shift
- Overtime as required
- Flexibility to work weekends and evenings as required.

Additional Information

Security and Safety: Criminal record check

Work Conditions and Physical Capabilities
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Personal Suitability
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Effective interpersonal skills

**Job Types**: Full-time, Permanent

**Salary**: Up to $27.25 per hour

Schedule:

- 8 hour shift
- Evening shift
- Overtime
- Weekend availability