Executive Assistant

2 weeks ago

Gloucester, Canada Green Works Contracting Full time

**Green Works Contracting** is a multi-service landscaping and design company in the nation’s capital focused on providing quality landscaping and friendly, hands-on service. We are currently seeking an _**Executive Assistant**_to join our amazing team

**Responsibilities**:

- Provide executive administrative assistance in support of the CEO and senior executives.
- Maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
- Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.
- Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
- Coordinate all aspects of organization and support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
- Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
- Conduct research and compile data for CEO and senior executives.
- Create S.O.P. for CEO and senior executives.

**Qualifications**:

- Diploma from a recognized post-secondary institution.
- 3+ years of Executive or Administrative support experience supporting senior leadership.
- Class G Licence with a clean driving record.
- Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
- Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management, executives and general labourers; ability to work as a team member.
- Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the office of the senior executive.
- Anticipate the needs of the senior executive and flag questions or opportunities before issues arise.
- Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.

Pay: $26.00-$33.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Flexible schedule
- On-site parking
- RRSP match
- Store discount
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- This is not a remote position. Must be able to commute to the office, Monday to Friday.

**Education**:

- DCS / DEC (preferred)

**Experience**:

- ceo/senior executive assistant: 1 year (preferred)
- landscape/construction environment: 1 year (preferred)
- Administrative: 1 year (preferred)

Licence/Certification:

- Class G Licence (preferred)

Work Location: In person

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