Administrative Coordinator

Employee Group:
**Support Staff (BC General Employees Union)**
- Hours of Work (BCGEU):
- # of openings:
**1**
- Hours Per Week (BCGEU):
**35**
- Pay Level:
**13 - BCGEU Pay Grid**
- Days of Work (BCGEU):
- Employment Type:
**Temporary Full Time**
- Internal Closing Date:
**Open Until Filled**
- Travel Frequency:
**Occasional travel between campuses is required.**
- External Closing Date:
**Open Until Filled**
- Competition ID:
**2829**

**Kwantlen Polytechnic University**

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

**JOB OVERVIEW: ADMINISTRATIVE COORDINATOR**

Reporting to the Divisional Business Manager, Faculty of Academic and Career Preparation, this position is responsible for performing a variety of administrative duties in support of the Faculty of Academic and Career Preparation multi-campus education plan and operation, using a comprehensive knowledge of the Faculty of Academic and Career Preparation and departmental goals/standards as well as institutional policies and procedure. The incumbent analyses and interprets complex divisional issues (i.e. scheduling, faculty and staff workloads, student issues/appeals), researches options and recommends solutions. The Coordinator also provides leadership and supervision to support staff.

**EDUCATION AND EXPERIENCE**
- Bachelor’s degree from a recognized post-secondary institution.
- Five years related experience that demonstrates increasing levels of responsibility preferably within a post-secondary work environment or an equivalent combination of education, training and experience.

**QUALIFICATIONS**
- Sound knowledge of academic disciplines, programs and terminology.
- Minimum of two years demonstrated supervisory experience including completion of performance evaluations, in a unionized environment.
- Formal training and/or extensive acquired knowledge in computing, including proficiency in using BANNER student and HR, dataMart or Kbit, or similar records based systems.
- Demonstrated analytical skills, including problem-solving and needs analysis.
- Proven ability to meet continually changing priorities, to tolerate ambiguity, to work on multiple tasks simultaneously, to respond to faculty and staff needs, and to respond to extreme levels of growth and change.
- Working knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
- Demonstrated ability to create agendas, record and distribute minutes.
- Superior accuracy and attention to detail, particularly in editing documents.
- Demonstrated excellent interpersonal, planning, coordination, prioritization, problem-solving and follow up skills.
- Ability to develop flexible approaches toward work procedures and to improvise satisfactory alternatives as required.
- Superior communication skills, both spoken and written, exhibiting a high level of tact, professionalism and diplomacy.
- Proven ability to work independently and function successfully as a member of a team.
- Ability to establish and maintain effective working relationships with university administration, faculty, staff and students.
- Ability to patiently and effectively communicate with a diverse range of people and situations, including the ability to deal with hostile or upset clients.
- Proven ability to develop and implement effective multi-person administrative procedures in a systematic, organized fashion.
- Demonstrated experience with planning and organizing special events.
- Proven ability to handle confidential matters and materials with tact and discretion.
- Proven ability to independently compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc., on behalf of the Dean’s Office.
- Familiarity with Collective Agreements.
- Demonstrated numerical and statistical competency, experience with budget development and monitoring.
- Demonstrated skills in building and maintaining tracking systems.

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**Does this role sound like it was made for you, yet you don’t check every box?**

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

**Note to Applicants**:
We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

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