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Clerk B-cupe
11 hours ago
Under the general direction of the Senior Clerk of Community Development and Recreation Services, the Clerk B provides clerical and administrative support for the Division and is responsible for departmental issues tracking, the preparation of confidential correspondence, reports, graphic presentations, data compilation, and entry.
**As the** **_Clerk B - CUPE_** **you will**:
- Performs a wide variety of responsible, confidential clerical duties for the Division.
- Types a variety of documents including letters, memos, request for payment, administrative reports and independently drafts replies to correspondence.
- Books meetings and co-ordinates activities for the Coordinators.
- Provides customer service information regarding recreation programs and services. Maintains and monitors monthly financial reports
- Maintains and updates tracking system, including searching, reviewing and compiling pertinent information for data input, utilizing Department database systems ( MasterCard, School Permits, Fee Assistance Program, Community Incentive Grant Program, Fit Together Program, etc)..
- Coordinates annual inventory for branch offices.
- Co-ordinates, arranges and prepares meeting materials for Division meetings; acts as recorder and prepares and distributes agendas and minutes.
- Retrieves and compiles background information necessary for the preparation of reports and special tasks.
- Establishes, organizes and maintains confidential paper and electronic files
- Greets visitors, responds to requests for information and assistance from administration and the general public.
- May be required to process in-person and electronic Leisure Guide registrations which includes receipting, withdrawals and refunds, cash counting, balancing and depositing.
- Provides backup support to the Clerk C - Administrative Assistant and other clerical functions within the Division.
- Performs other duties consistent with the classification.
**Your education and qualifications include**:
- High school graduation supplemented by formal training in business and office procedures, or an equivalent combination of training and experience.
- Demonstrated ability to type accurately at 40 wpm.
- Demonstrated proficiency (Basic) in Word, Excel and PowerPoint.
- Strong interpersonal, verbal and written communication skills.
- Working knowledge of the Corporate Financial/Human Resource Systems (PeopleSoft & Active Net) or ability to attain within 3 months.
- Demonstrated ability to exercise personal initiative and sound judgment.
- Demonstrated experience dealing with highly confidential matters.
- Demonstrated experience in multi-tasking and meeting tight deadlines.
- Experience in record management, such as setting up and maintaining confidential and general files.
- Experience operating standard office equipment.
- Ability to adapt to change and demonstrate flexibility.
- Experience working in a customer service environment.
- Demonstrated skills working independently and in a team environment.
- Strong organizational skills with the ability to prioritize workload.
- Knowledge of the Civic Service and a thorough knowledge of the functions performed by the Community Services Department.
**Conditions of employment**:
- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
