Clerk B

1 day ago

Winnipeg, Canada City of Winnipeg Full time

Under the supervision of the Capital Accountant, the Clerk B - Capital Accounts Clerk is responsible for matching capital invoices with purchase orders, maintaining a current file of open purchase orders, progressing estimate amendments, maintaining paid and unpaid invoices, and processing capital invoices in PeopleSoft for payment.

**As the **_Clerk B - Capital Accounts Clerk _**you will**:

- Match capital invoices with purchase orders and other supporting documentation. Verifies quantity, extensions, and account distributions.
- Ensure funds encumbered for capital projects are accurately released as payments are processed.
- Communicate effectively with external and internal customers, including utility services, consultants, contractors and City staff to resolve billing and payment issues.
- Maintain current file of open purchase orders, progress estimate amendments, and maintains file of all assigned paid and unpaid invoices and progress estimates.
- Check extensions and account distributions on capital invoices and progress estimates. Processes capital invoices in PeopleSoft System for payment.
- Verify calculations on capital holdbacks.
- Report any deviations from policies to the supervisor (i.e. purchasing procedures - use of purchase orders).
- Act as backup for Clerk C-Capital Accounts, as required.
- Perform other related duties consistent with the position, as assigned.

**Your education and qualifications include**:

- High school graduation/GED or an equivalent combination of training and experience.
- Certificate or diploma from a recognized Business School in a related field is preferred.
- Several years of accounting related experience, preferably in a utility environment.
- Demonstrated ability to operate a personal computer at a basic level using Microsoft Windows, Word, Excel and Outlook.
- Demonstrated ability to communicate effectively, both verbally and in writing.
- Demonstrated ability to work independently and with mínimal supervision.
- Demonstrated ability to work in an organized manner, prioritize and meet deadlines.
- Demonstrated ability to maintain accurate records and files.
- Demonstrated ability to balance various records and summaries.
- Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts and the public, in accordance with the Respectful Workplace Standard.
- Demonstrated general knowledge of the Water and Waste Department’s functions and capital programs.
- Familiarity with general office procedures and in the use of office equipment.
- Ability to perform miscellaneous clerical tasks consistent with the classification, as may be required.
- Demonstrated competence in the work assigned in junior or equivalent positions.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

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