Clerk B

18 hours ago

Winnipeg, Canada City of Winnipeg Full time

Under the supervision of the Administrative Coordinator of Library Business Operations and Initiatives, the Clerk B is responsible for the general support of the Library Administration, including maintaining and updating the part-time employee call list, tracking staffing changes, compiling job bulletins, processing petty cash and Request for Payment submissions, and reception replacement as required.

**As the** **_Clerk B - Administrative Clerk,_** **your duties will include**:

- Provide human resources support for Library Services, including creating job requisitions and bulletins, and assisting with hiring processes.
- Maintain and update the part-time employee call list.
- Maintain and update the master employee list.
- Update employee information in the PeopleSoft Human Resource system.
- Verify Support Services invoices in the PeopleSoft Finance system.
- Manage petty cash.
- Perform other duties consistent with the classification as required, including sending faxes, related filing, etc.
- Act as backup to clerical staff in purchasing, reception duties, mail distribution, supply and inventory management, and minute taking.
- Assist in relevant office procedures as required.
- Assist with records management as required.
- Participate in special projects as assigned.
- Receive incoming inquiries via computer, telephone, in-person, fax, etc. and resolve or direct them to the appropriate source.
- Perform other related duties as consistent with the classification.

**Your education and qualifications include**:

- High school graduation supplemented by formal training in business and office procedures or equivalent combination of training and experience.
- Demonstrated proficiency with Windows, Office, Excel.
- Demonstrated knowledge of Office365 including SharePoint.
- Demonstrated ability to type accurately at 40 w.p.m.
- Working knowledge of PeopleSoft Human Resources is considered an asset or must be able to obtain within six (6) months.
- Working knowledge of PeopleSoft Finance is considered an asset.
- Working knowledge of the City’s Records Management processes and process mapping is considered an asset.
- Demonstrated aptitude for office work as well as the ability to work cooperatively with other City and Non-City personnel.
- Thorough knowledge of standard office procedures including the handling of mail, scheduling appointments, taking and transcribing minutes and filing system development and maintenance.
- Ability to maintain accurate, precise records and files.
- Ability to establish and maintain effective working relationships with co-workers and work in a team environment.
- Ability to meet deadlines and respond to variable work demands with mínimal supervision

**Conditions of employment**:

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