Executive Assistant

**Position Title**:Executive Assistant

**Department**: Brokerage

**Employment Type**: Permanent, Full Time

**Application Deadline**:June 30, 2025

**PURPOSE**

Building trust through excellence.

**VISION**

Relentlessly advancing commercial real estate to provide remarkable experiences.

**CULTURE**

Stewardship and empowerment; integrity and fair play; remarkable experiences; mutual respect and authenticity; relationship-driven success; internal recognition and role clarity; fun

**About the Company**:

- MMI Group Inc. (operating as 'Cushman & Wakefield | Stevenson')_ is a full-service commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.

We are looking for an **Executive Assistant** to join a top-performing commercial real estate team known for excellence in brokerage - Sales & Leasing, and investment sales in Manitoba working throughout the Canadian Market. Our fast-paced, high-energy environment demands precision, professionalism, and a proactive approach to support our team members.

**Summary**:
The **Executive Assistant**will be an integral part of a team of four senior commercial agents, ensuring seamless operations, exceptional client service, and efficient transaction management. They will work closely with the agents, handling a wide range of administrative, marketing, and client relations tasks to maximize productivity and drive business growth.

The Executive Assistant reports directly to the Executive Vice President & Principal.

**Required Skills and Abilities**:

- Diploma or degree in Business Administration, Real Estate, Office Management, or a related field is considered an asset.
- Minimum of 3 years of experience as an executive assistant, preferably in commercial real estate, finance, or legal sectors.
- Maintain confidentiality with all client documents and sensitive communications.
- Ensure a high level of professionalism in all interactions, representing the brokerage team with integrity and service excellence.
- Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness, flexibility, and adaptability.
- Industry - understanding of the commercial real estate industry is considered an asset.
- Computer Skills - advanced skills in Adobe Acrobat, CRM, Excel, Word, and other Microsoft Office programs required.
- Communication Skills - ability to communicate effectively and in a professional manner with all levels of the organization, both orally and in writing; possesses strong customer service skills and takes a diplomatic approach to successfully building and maintaining relationships with all stakeholders
- Organizational Skills - ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, while adapting to new ideas and constant changes.
- Relationship Skills - ability to develop and sustain cooperative working relationships at al levels of the organization; ability to be a self-motivated team player with good conflict-resolution skills and the intention to create and maintain positive working relations; committed to personal growth and integrity aligned with Cushman & Wakefield | Stevenson’s objectives and values.
- Decision-Making Skills - ability to resolve problems using facts and sound reasoning.
- Live the values of trust, collaboration, flexibility, innovation, client-driven growth, a can-do spirit, and fun.

**Duties and Responsibilities**:
**Administrative & Transaction Support**
- Prepare, proofread, and finalize Letters of Intent (LOIs), lease summaries, listing agreements, commission agreements, and transaction closing documents.
- Track key dates and deliverables for ongoing deals, including conditions, deadlines, possession dates, and renewals.
- Manage team calendars, coordinate travel arrangements, and compile monthly expense reports for submission as needed.
- Schedule and coordinate property tours, client meetings, team meetings, and site visits, ensuring all parties receive accurate calendar invites and itineraries.
- Input and update property details, transaction records, and client contact information into CRM and listing databases.
- Coordinate with lenders, lawyers, inspectors, and other stakeholders to facilitate smooth transactions.
- Submit and track brokerage commission invoices to Payroll and ensure deal documentation is submitted to Accounting.

**Marketing & Business Development**
- Coordinate with and assist the marketing team to create high-quality marketing materials such as flyers, brochures, signage, and proposal templates using tools like Adobe InDesign, Canva, or Microsoft Publisher.
- Draft and format listing packages, pitch books, and offering memoranda for new business opportunities.
- Update and maintain listings on CRE platforms (e.g., Moody’s, Realtor.ca and Corporate Website).
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