Executive Assistant

The Dufresne Group is currently seeking an **Executive Assistant** to support one of our Brand Leaders. This role will be located at our **Home Office** at **147 Commerce Drive** in **Winnipeg, MB**.**

As an Executive Assistant you will be responsible for providing operational, project and senior administrative support to the Brand Leader, and other Executives as required. In this role, you will manage a number of key support functions to ensure the effective and efficient operation of the office, thereby enabling the Brand Leader to focus on achieving the company's strategic and operational goals.

**The Dufresne Group is committed to investing in our team members; we offer**:

- Market competitive wages;
- Comprehensive benefits plan and excellent employee discounts;
- Employer Sponsored Retirement Savings Plan;
- Career growth and continuous development;
- Respectful and family-oriented working environment with strong company values.

As the Executive Assistant you will:

- Develop and execute a divisional organizational system to track key deliverables and strategic priorities.
- Manage master document system including key corporate records, contracts, documents, and reports.
- Prepare correspondence, reports, and presentations, which sometimes require research and often deal with sensitive and confidential matters.
- Develop monthly reporting summaries, track down information and provide first level analysis.
- Attend meetings as required, take minutes and summarize, and distribute action plans and create follow ups.
- Manage special projects assigned by the leadership team.
- Maintain information on shared drive and TDG Connect (SharePoint site).
- Serve as the liaison between the Brand Leader and the Executive Management Committee, the general public, suppliers, customers and employees of the company.
- Arrange meetings for the Brand Leader, both internal and external, at the company's facilities (book meeting rooms, order refreshments, set up conference calls, etc.).
- Prepare presentations, handouts and supporting material for meetings.
- Execute all travel arrangements and requirements.
- Complete and process monthly expense reports.
- Interact extensively with others on the phone and in person.
- Provide vacation coverage for other EA and Administrative Assistants as needed.
- Post-secondary education in business administration is preferred. A combination of education and experience will be considered.
- Previous experience as an Executive Assistant or Project Manager is preferred.
- Excellent organizational skills and the ability to manage multiple intake channels efficiently.
- Superior computer skills with advanced working knowledge of Microsoft office products, including Excel, PowerPoint, Teams, OneNote and Power BI.
- Ability to conduct research and create reports or presentations.
- Ability to create one page communication documents, using illustrative and numerical summaries.
- High professionalism with the ability to work with confidential/sensitive information.
- Exceptional attention to detail and understanding importance of accuracy.
- Ability to work in a collaborative team environment with strong interpersonal and communication skills (written and oral).
- Self-motivated with a positive team approach to resolutions.
- Strong financial acumen.
- Ability to meet deadlines in a fast-paced environment and think quick when action is required.
- Experience with project planning is an asset.

**Other Information**:

- Must be able to work a flexible schedule, including occasional evenings and weekends.
- Criminal Background Check will be required.