Administrative Associate

2 weeks ago

Calgary, Canada TC Energy Full time

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team

The Opportunity

Our Corporate Communications & Marketing group is looking to add an experienced Administrative Associate to join a high-performing team of #EnergyProblemSolvers and support our Vice-President of Communications.

What you will do
- Provide comprehensive administrative support to the Vice-President of Communications (including calendar management, timesheet and expense reporting, and coordinating travel arrangements)
- Organize and coordinate effective meetings including agenda setting, managing logistics and bookings and taking meeting minutes
- Facilitate quarterly department Town Halls, including proactive agenda setting, liaising with participants, and collecting and actioning feedback
- Develop weekly reports to the Vice-President Communications to inform priority setting and decision making
- Assist with departmental budget preparation and monitoring, ensuring timely budget entries in the Business Planning and Consolidation (BPC) system
- Process invoices and follow-up with internal partners to ensure payment is processed & receive), set up vendors, request Purchase Orders and update team budget tracker
- Oversee the onboarding and offboarding process for new and departing team members
- Troubleshoot administrative issues for the team and independently develop solutions through cross-functional collaboration with other departments
- Provide ad-hoc administrative assistance to the Vice-President, Communication and other Communications leaders
- Plan and coordinate engaging team building activities for team members in locations across Canada, the U.S. and Mexico, including volunteer events through our Employee Giving and Volunteer program

Minimum Qualifications
- High school graduation
- 6 years of related administrative support experience
- Expert level proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Teams)
- 4 years of demonstrated experience supporting a senior leader

Preferred Qualifications
- Post-Secondary certification in administration
- Proven experience in the energy industry
- Experience with Workday and SAP

To remain competitive, support our high-performance culture, and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S., and Mexico. #LI-Hybrid

About our business

TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
- TC Energy is an equal opportunity employer._

Learn more

Thank you for choosing TC Energy in your career search.
- Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
- All positions require background screening. Some require criminal and/or credit checks to comply with regulations.

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