Coordinator, Human Resources/coordonnateur, Resources Humaines

**_Voir la version française à la suite de la version en anglais_**

**Coordinator, Human Resources**

**Group**: Human Resources

**Reports to**: Director, Human Resources

**Location**: WADA Headquarters, Montreal, Canada

Posting deadline: 11 July 2025

**WHO WE ARE**

The World Anti-Doping Agency (WADA) was established in 1999 as an international independent agency to lead a collaborative worldwide movement for doping-free sport. As the global regulatory body, WADA’s primary role is to develop, harmonize and coordinate anti-doping rules and policies across all sports and countries. Our key activities include: scientific and social science research; education; intelligence & investigations; development of anti-doping capacity; and, monitoring of compliance with the World Anti-Doping Program.

**POSITION OVERVIEW**

The HR Coordinator plays a central role in supporting the smooth functioning of Human Resources operations at WADA. This position ensures continuity, accuracy, and responsiveness in both internal HR services and broader organizational support. In the absence of this role, critical administrative tasks, communication channels, and financial coordination processes are at risk of being delayed, mishandled, or falling through the cracks—directly impacting employee experience, compliance, and the efficiency of the HR team

**KEY RESPONSIBILITIES**
- **HR Inbox Management**
Manages the HR inbox, responds to employee queries, addresses routine requests, and redirects questions to appropriate HR team members or departments.
- **HRIS & SharePoint Super User**
Acts as the super user for BambooHR and SharePoint, ensuring all HR documents, templates, and internal resources are updated and accessible.
- **Data Audits & Confidentiality**
Conducts regular audits to verify data accuracy, ensure confidentiality, and maintain HRIS security, in collaboration with CSS, IT, and the HR team.
- **HR Communications & Annual Planning**
Maintains the HR department’s annual calendar of internal reminders and collaborates with the Coordinator, Corporate Services and Sustainability to ensure timely contributions to the _WADA Community News_.
- **Leadership Report Coordination**
Oversees the production and upkeep of the Leadership Report in collaboration with the HR team.
- **HR Financial Administration**
Manages HR-related financial tasks including preparation and tracking of purchase orders and invoices in Business Central (BC), reconciliation of the HRD corporate credit card, and processing of per diem and expense claims. Coordinates closely with the Finance team.
- **Organizational Charts & Bilingual Title Management**
Ensures organizational charts are kept up to date and posted promptly. Verifies all job titles in both French and English within the HRIS to maintain consistency and compliance.
- **Coordinates Onboarding and Offboarding activities**
Coordinates schedules and meetings for new hires while tracking and liaising with IT and Office Operations (CSS) to ensure efficient delivery and retrieval of WADA welcome gifts and IT equipment.
- **Project and Team Support**
Provides coordination and administrative support on various HR projects and undertakes additional responsibilities as delegated by the HR Director.

**QUALIFICATIONS AND SKILLS**
- Minimum of five (5) years of experience in a Human Resources Coordinator role or in a similar administrative support position;
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and Microsoft Teams;
- Demonstrated ability to handle sensitive information with the highest level of confidentiality, tact, and discretion;
- Proven initiative, resourcefulness, and ability to work independently with mínimal supervision;
- Strong planning, organizational, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines;
- High level of accuracy and efficiency in completing tasks; able to work well under pressure in a fast-paced environment;
- Exceptional attention to detail, a critical requirement for success in this role;
- Excellent oral and written communication skills in one of the two official languages (English or French), with a strong working knowledge of the other. Ability to translate documents from English to French is required;
- Fit with organizational culture: Teamwork, team spirit and love of sport;
- Aligned with WADA core values: Integrity, Openness, Excellence.

**WHAT WE OFFER**
- Competitive Benefits Package.

**Vision**:WADA’s vision is a world where all athletes compete in a doping-free sporting environment.

**Mission**: WADA's mission is to lead a collaborative worldwide movement for doping-free sport.

**About us**: WADA is headquartered in Montreal, Canada and has regional offices in Cape Town, South Africa; Lausanne, Switzerland; Montevideo, Uruguay; Tokyo, Japan and the office of the President in Warsaw, Poland. As of December 2024, the Agency employs approximately 180 employees and is represe