Booking Administrator

**Full Job Description**

**Job Information**

Ministry: Culture and Status of Women

Location: Edmonton (as well as potential vacancies in Calgary)

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular (Permanent)

Scope: Open Competition

Classification: Administration 1

**About Us**

The Northern Alberta Jubilee is a world class performing arts venue that features premier entertainment events for all Albertans to enjoy. NAJA’s mandate is to:

- provide a state of the art performance facility for professional touring productions in Edmonton,
- provide a home for Alberta's professional performing companies, and
- provide a facility for cultural and community presentations.

**Role**

Do you have a passion for live theater? This exciting position, in a fast paced theater environment, might be what you are looking for We are an enthusiastic, goal-oriented, innovative and knowledgeable team looking for you to join us

Imagine the satisfaction felt by being able to support the administration and operation of the Northern Alberta Jubilee Auditorium (NAJA), a facility housing a 2500 seat theatre, playing host to world class entertainment events in one of the busiest theaters of its kind in Canada You will be the first and main point of contact to internal and external stakeholders wishing to utilize the NAJA’s main chamber.

Your key responsibility is programming the facility through negotiations and booking of the theater, monitoring the day-to-day logistics, working with the Alberta Jubilee Auditorium Society, as well as coordinating details with external partners (ie Ticketmaster, U of A Parking Services). Close collaboration with your booking administrator colleague at the Southern Alberta Jubilee Auditorium will be required to endure a consistent and coordinated client booking experience.

You will also engage in policy development, budgeting, planning, effective public relations, supervision and evaluation of contracts and other related duties that contribute to the effective operation of the facility.

While taking the lead from the Director, you will have the opportunity to help cover off responsibilities in an operational environment that requires availability beyond a standard Monday to Friday, nine to five environment

**Qualifications**

Two-year diploma in a related field plus 3 years related experience or equivalency of directly related education or experience considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Required:

- A thorough knowledge of the entertainment business with a focus on venue management.
- Ability to make decisions independently
- Must be able to resolve client concerns and address issues raised on an immediate basis.
- High level of expertise in cultural facility management.
- Excellent public relations and problem solving skills.
- Knowledge of accounting and bookkeeping procedures.
- Strong computer knowledge including Microsoft Office..
- Good communicate skills
- Must be able to keep information of a confidential nature with regard to bookings, client relationships, facility policy and Ministry relations.
- Excellent time management and organizational skills
- Flexible work hours with some evening and weekend work required.

**APS Competencies**

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:
Below is a list of the APS Competencies to assist you:

- Agility
- Drive for Results
- Develop Self and Others
- Build Collaborative Environments
- Develop Networks
- Systems Thinking
- Creative Problem Solving

**Salary**

$2,062.54 - $2,683.10 bi-weekly ($53,832.29 - $70,028 annually)

**Notes**

Hours of work are 36.25 hours weekly.

Please note this is a permanent position located in Edmonton.

This competition may be used for future consideration to fill a temporary position in our Calgary location. In your cover letter, please indicate which location you are interested in.

Current health and safety protocols require the incumbent to wear a mask when in venue areas.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

What we have to offer:

- Working for the Alberta Public Service
- Pension plans: Public Service Pension Plan (PSPP)
- Leadership and mentorship programs
- Professional learning and development
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
- Research Alberta Public