Administrative & Book Keeping Assistant

Join Our Dynamic Team as Administrative & Bookkeeping Support

Are you a detail-oriented problem solver who thrives in a fast-paced, ever-changing environment? Do you have a passion for making a difference while ensuring an organization runs seamlessly? If so, we want YOU to be part of Arts on the Ave

We’re searching for a hardworking, fun, and unique individual to join our team. This leadership role is integral to the growth of our organization, shaping our culture and driving our vision forward. This isn’t just a job - it’s a chance to leave your fingerprints on all aspects of our organization while juggling the big picture and the nitty-gritty details.

Why Join Us?

Arts on the Ave is a vibrant, community-driven organization that creates spaces where art, culture, and community intersect. You’ll be at the heart of it all, supporting inspiring projects like the Kaleido Family Arts Festival, Deep Freeze Byzantine Winter Festival, and The Carrot Community Arts Coffeehouse.

Our work environment is lively, busy, and full of purpose - a mix of serious focus and creative fun. Plus, we value adaptability, independence, and the courage to embrace challenges.

What You’ll Do:
1. Bookkeeping Support
- Manage accounts payable, receivable, deposits and payroll
- Assist with project budgets and audits.
- Oversee petty cash, floats, and bank errands.

2. Administrative Support
- Provide assistance to the Executive Director, festivals, special projects, and fundraising initiatives.

3. HR Support
- Assist with recruiting, contracts, and intern/student reporting.
- Manage key/fob/password access systems.

4. Process Management
- Maintain organized systems for electronic and paper files.
- Provide point-of-sale (POS) terminal support for festivals and events.
- Ensure smooth workflow for operational processes, from logistics to documentation.

5. Graphic Design Liaison
- Collaborate with graphic designers and provide backup for social media posts.

What We’re Looking For:

- Organization Guru: You keep everything on track and follow through on every task, big or small.
- Project Manager: You’re skilled at managing timelines, tasks, and resources to see projects through to success.
- Problem Solver: You don’t just spot issues - you tackle them with creative solutions.
- Independent Worker: You take initiative, manage your time effectively, and follow up without needing reminders.
- Team Player: You support others without doing their work for them, holding everyone accountable for success.
- Tech Savvy: Proficiency in Google Suite is a must.
- Mission-Driven: You align with our humanitarian-focused mission and bring positivity to every task.
- Adaptable & Flexible: Ready to jump into changing environments with a smile and a “Yes, and ” attitude.

Work Environment & Expectations:

- Split time between The Carrot and Jerry Forbes Centre.
- Includes daytime hours, one evening per week, and a weekend shift.
- Flexibility is key - our schedules adjust to operational needs.
- Must have access to a vehicle during work hours.

Perks:

- Be part of a fun, passionate, and purpose-driven team.
- Opportunity to work on inspiring community projects.
- A unique role that combines leadership, creativity, and meaningful work.

If you’re ready to roll up your sleeves, make an impact, and thrive in a bustling environment, we’d love to hear from you

Send us your resume and a cover letter explaining why you’re the perfect fit for this role. Let’s build something amazing together

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2025-01-28
Expected start date: 2025-01-28