Administrative Assistant

1 week ago

Newmarket, Canada Town of Newmarket Full time

The Town of Newmarket is committed to taking every precaution reasonable in the circumstances for the protection of the health and safety of workers from the hazard of COVID-19. As a condition of being hired by the Town, employees including students and volunteers are required to be fully vaccinated with a Health Canada or World Health Organization approved COVID-19 vaccine series, unless legally entitled to accommodation under the Ontario Human Rights Code. Reference Vaccination Policy_

**12 Month Contract**

Reporting to the Infrastructure & Environmental Coordinator, the Administrative Assistant - Infrastructure & Environmental is responsible for providing administrative and secretarial support to the utility infrastructure planning and capital delivery team, delivers customer service activities and information to external and internal customers and users of Town Services. Dispatches staff to emergency and routine situations. Coordinates support for various programs, payment of invoices, cheque requests and reconciling of Visa statements.

Job Requirements
- Post secondary diploma in public administration, executive secretarial or related discipline, and/or combined with equivalent demonstrated senior secretarial experience in a municipal environment.
- Demonstrated experience in a municipal office environment with multi service provision and/or a broad knowledge of a variety of municipal services and familiarity of applicable legislation with an understanding of the other various levels of government and associations and their relationship to the Municipality, including regional, provincial and federal.
- Demonstrates excellent customer service skills with an ability to maintain composure regardless of the demands of the environment.
- Demonstrated ability to work as a team member as well as the ability to work independently and with minimum or no supervision to meet deadlines, perform multiple tasks and to respect confidentiality.
- Proficiency in a computerized environment including Microsoft Office; CRM (Heat Tickets), PVC Net Procard Program (Visa) and the GIS; internet use and general office equipment including multi line phone system, copier, scanner and fax machine and other aspects of an automated office environment.
- Demonstrated ability to effectively use JD Edwards (Work Orders, Time Entry, Equipment Entry, Asset Management, Material issues, Purchasing, Financial Reports).
- Excellent interpersonal relations, negotiating, organization, analytical and problem/complaint resolution skills.
- Demonstrated excellent written and verbal communication skills; attention to detail and accuracy is necessary as is a strong comfort level with numerical responsibilities including accounting.
- Demonstrated time management skills with ability to prioritize demands, meet customer service standards and deadlines. Previous experience requiring a high level of multi-tasking.
- Excellent research skills to support the completion of information and assist in the preparation of reports, correspondence and purchasing of materials and supplies.
- Availability to work overtime as required.

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