Administrative Assistant

24 hours ago

Newmarket, Ontario, Canada Trevor Frances Recruitment Full time $45,000 - $65,000 per year
Trevor Frances Recruitment is excited to partner with our client, a dynamic and growing organization in the construction industry, to find a proactive and detail-oriented Administrative Assistant to join their team

If you thrive in a fast-paced, client-focused environment and enjoy keeping things organized, solving problems, and taking initiative (rather than waiting for the next task to be assigned), this could be the perfect opportunity for you.

What You'll Be Doing

+ Be the friendly first point of contact—greeting visitors, answering calls, and responding to emails with professionalism and care

+ Support day-to-day administrative operations, including mail handling and filing (both electronic and hard copy)

+ Manage bookkeeping duties using QuickBooks—creating and sending quotes, estimates, and invoices, handling reconciliations, and keeping data up to date

+ Oversee accounts receivable and assist with banking deposits and cheque tracking

+ Keep the company website current by creating, updating, and posting content

+ Prepare shipping quotes and assist with small errands as needed (e.g., post office, office supply store)

Apply your practical know-how with construction basics, such as reading simple PDF line drawings and understanding measurements

Jump in where needed, anticipate next steps, and take ownership of tasks to help the team stay ahead

What You Bring

+ Completion of post-secondary education

+ Minimum of 3 years of experience in administrative support (preferred)

+ At least 3 years of bookkeeping experience (required)

+ Strong working knowledge of Microsoft Office 365 (Excel, Word, PowerPoint, Adobe Reader)

Bonus Skills That Will Make You Shine

+ Experience formatting data and proposals

+ Solid mathematical skills (measurements, area calculations, etc.)

+ Familiarity with website posting tools

+ Exceptional written and verbal communication

+ Strong organizational and time management abilities

+ Skilled multitasker who thrives in a busy environment

+ Process-oriented and detail-driven mindset

+ A touch of creativity in writing or presentation—always a plus

If you're looking for a role where every day brings variety, teamwork, and the satisfaction of keeping things running seamlessly, we'd love to hear from you.

Apply today through Trevor Frances Recruitment

Equal Opportunity Commitment

Trevor Frances Recruitment is an equal opportunity employer that values diversity and inclusion. We welcome applicants from all backgrounds and are committed to providing a fair and accessible hiring process. If you require accommodation at any stage, please let us know—we're happy to help.

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