Accounting Clerk

4 days ago

Sherbrooke, Canada Bishop's College School Full time

Overview

Established in 1836 in Quebec, Canada, Bishop’s College School (BCS) is co-educational IB World School offering the International Baccalaureate Diploma Programme and certificates. With a campus bordered by farmland and rolling hills on one side and by the city of Sherbrooke on the other, BCS is a small, welcoming community and a “home away from home” to students from 40+ different countries. We create a caring community of learning and development where cultures connect and individuals matter. By embracing a rigorous yet supportive academic program and a well-rounded education that includes athletics, the arts, leadership and development, and global citizenship, BCS is preparing students to become tomorrow’s leaders. We offer a Bilingual Option (English and French), as well as the Duke of Edinburgh's Award program, and are a proud member of Round Square, through which students can go on exchanges and volunteer abroad.

The Position

Reporting to the Manager of Finance, the accounting /accounts payable is responsible for performing a range of accounting and clerical tasks with an emphasis on receiving, verifying and processing invoices in accordance with school policies.

Key Responsibilities
- Verify proper authorization of cost invoice processing
- Prepare payments for signature
- Analyze discrepancies and unpaid invoices
- Maintain vendor file
- Maintain projects file
- Analyze accounts for miscoded transactions and do correcting entries in preparation of monthly budget reporting
- Purchase orders issuing, tracking and matching
- Petty cash management: disbursements & validation
- Process collection/payments received from various origins
- Prepare cash deposits for the bank and pick up money requests/bank drafts
- Coordinate the credit card accounts
- Prepare journal entries
- Run monthly accounts payable aging report
- Assist with the preparation of the bank reconciliations and analyses
- Assist in month-end closing of accounts: invoicing & collection
- Collaborate with the Student Activity Coordinator for school trips invoicing and collection

Other
- Prepare custom statements and reports as requested
- Assist with the registration process at school opening
- Collect details of expenses for the Bill 90 reporting
- Maintain proper filing system
- Building Association accounting
- Provide support for year-end external audit process
- GST & PST reporting for BCS Building Association
- Perform other duties as requested by the Director of Finance

Qualifications, Education and Experience
- Post-secondary diploma or certificate in accounting/business administration
- Minimum 1 year in a similar function
- Basic accounting skills
- Superior organizational skills, ability to multi-task with an eye for detail
- High level of integrity
- Analytical thinker with initiative and problem-solving abilities
- Strong verbal and written communication skills

The Process

BCS is committed to creating an inclusive workplace that promotes and values diversity.

This position offers a competitive salary and benefit package.

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- RRSP match
- Store discount
- Tuition reimbursement
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (required)

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