Accounts Payable/accounts Receivable Clerk

Overview

Established in 1836 in Quebec, Canada, Bishop’s College School (BCS) is a co-educational IB World School offering the International Baccalaureate Diploma Programme and certificates. With a campus bordered by farmland and rolling hills on one side and by the city of Sherbrooke on the other, BCS is a small, welcoming community and a “home away from home” to students from 35+ different countries. We create a caring community of learning and development where cultures connect and individuals matter. By embracing a rigorous yet supportive academic program and a well-rounded education that includes athletics, the arts, leadership and development, and global citizenship, BCS is preparing students to become tomorrow’s leaders.

The Opportunity

We are seeking a dependable and community-minded Part-Time Accounts Payable and Accounts Receivable Clerk to join our Business Office. In this role, you will help ensure our financial systems run smoothly by processing payments, recording transactions, and maintaining accurate records. Your attention to detail and collaborative spirit will contribute to the financial well-being of our school and help support the programs and people that make our community thrive.

Key Responsibilities

Supporting the Finance Department
- Receive, review, and process vendor invoices and staff reimbursements, ensuring prompt and respectful communication
- Match invoices to purchase orders and delivery receipts, where applicable
- Prepare timely payments, both by cheque and electronically, to maintain positive relationships with vendors and staff
- Help maintain up-to-date and organized financial records and files
- Assist in the preparation and issuing of student billing and family invoices
- Process payments accurately and on time, while maintaining confidentiality and professionalism
- Monitor outstanding balances and support clear, compassionate communication with families
- Enter and maintain financial data in the school’s accounting systems
- Help reconcile accounts and support monthly and year-end processes
- Assist with documentation for external audits and reporting
- Pitch in with other administrative or financial tasks as needed, especially during peak times

What You Bring
- A strong sense of integrity, accuracy, and commitment to community service
- A diploma or certificate in accounting, bookkeeping, or business administration (or equivalent experience)
- At least 2 years of hands-on experience in accounts payable and/or receivable
- Comfort with accounting software (e.g., QuickBooks, Sage, or similar) and proficiency in Excel
- Excellent organizational skills and the ability to manage multiple priorities with care and precision
- Strong communication skills and the ability to work effectively with families, colleagues, and vendors
- Experience in a school or non-profit setting is an asset
- Bilingualism in English and French is considered a strong asset

Why BCS?
- Part-time, minimum 20 hours per week; flexible scheduling available to support work-life balance
- Work is primarily in-person, with the potential for hybrid arrangements following onboarding
- You’ll be part of a warm, mission-driven team that values trust, collaboration, and shared purpose

**Job Type**: Part-time

Pay: $20.07-$20.84 per hour

Expected hours: No less than 20 per week

**Benefits**:

- Discounted or free food
- Employee assistance program
- Life insurance
- On-site gym
- On-site parking
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Expected start date: 2025-06-30