Business Office

Overview
Established in 1836 in Quebec, Canada, Bishop’s College
School (BCS) is co-educational IB World School offering the
International Baccalaureate Diploma Programme and
certificates. With a campus bordered by farmland and rolling
hills on one side and by the city of Sherbrooke on the other,
BCS is a small, welcoming community and a “home away
from home” to students from 40+ different countries. We
create a caring community of learning and development
where cultures connect and individuals matter. By
embracing a rigorous yet supportive academic program and
a well-rounded education that includes athletics, the arts,
leadership and development, and global citizenship, BCS is
preparing students to become tomorrow’s leaders. We offer a Bilingual Option (English
and French), as well as the Duke of Edinburgh's Award program, and are a proud member
of Round Square, through which students can go on exchanges and volunteer abroad.

The Position
Reporting to the Manager of Finance, the accounting /accounts payable clerk is
responsible for performing a range of accounting and clerical tasks with an emphasis on
receiving, verifying and processing invoices in accordance with school policies.

Key Responsibilities
- Verify proper authorization of cost invoice processing
- Prepare payments for signature
- Analyze discrepancies and unpaid invoices
- Maintain vendor file
- Maintain projects file
- Analyze accounts for miscoded transactions and do correcting entries in

preparation of monthly budget reporting
- Purchase orders issuing, tracking and matching
- Petty cash management: disbursements & validation
- Process collection/payments received from various origins
- Prepare cash deposits for the bank and pick up money requests/bank drafts
- Coordinate the credit card accounts
- Prepare journal entries
- Run monthly accounts payable aging report
- Assist with the preparation of the bank reconciliations and analyses
- Assist in month-end closing of accounts: invoicing & collection
- A Quick Glance
- 280+ students
- Grades 7-12 (Forms II-VII)
- 85% Boarding/15% Day
- 40+ countries
- All genders
- 8 residences
- Average Class Size: 15

Contact Information
Human Resources
80 chemin Moulton Hill, Sherbrooke, QC
J1M 1Z8 CANADA
Phone: 819-566-0227 ext. 206

Accounting/ Accounts Payable Clerk
- Collaborate with the Student Activity Coordinator for school trips invoicing and

collection
- Coordinate the medical insurance file for international students: renewals,

Other
- Prepare custom statements and reports as requested
- Assist with the registration process at school opening
- Collect details of expenses for the Bill 90 reporting
- Maintain proper filing system
- Building Association accounting
- Provide support for year-end external audit process
- GST & PST reporting for BCS Building Association
- Perform other duties as requested by the Director of Finance

Qualifications, Education and Experience
- Post-secondary diploma or certificate in accounting/business administration
- Minimum 1 year in a similar function
- Basic accounting skills
- Superior organizational skills, ability to multi-task with an eye for detail
- High level of integrity
- Analytical thinker with initiative and problem-solving abilities
- Strong verbal and written communication skills

The Process
BCS is committed to creating an inclusive workplace that promotes and values diversity.
This position offers a competitive salary and benefit package. Please submit a letter of
interest and resume to:
Human Resources
80 chemin Moulton Hill, Sherbrooke, QC J1M 1Z8 CANADA
Phone: 819-566-0227

Résumé
Fondé en 1836 et situé au Québec, Canada, Bishop’s College
School (BCS) est une école mixte supportant le programme du
BI, ce qui signifie qu’elle offre le programme et la certification
du Baccalauréat International. Petite communauté, entourée
de montagnes, de terres agricoles et géographiquement
située près de la ville de Sherbrooke, elle offre un second
foyer, un second chez soi pour ses étudiants qui proviennent
de 40+ pays différents. Créer une communauté
d’apprentissage et de développement où les cultures se
rencontrent et où les individus sont importants est au cœur de
nos priorités. Le programme d’études complet et rigoureux
inclut la pratique de sports, le développement artistique et
global, et le leadership afin de préparer les étudiants à devenir
les leaders de demain. Nous offrons une éducation option
bilingue (anglais et français), le programme de reconnaissance
du Prix du Duc d’Édimbourg et nous sommes membre Round Square, ce qui permet à nos
étudiants de vivre des situations d’échange scolaire et d’effectuer du bénévolat à
l’étranger.

Le poste
Relevant du gestionnaire des finances, le commis à la comptabilité et aux comptes
fournisseurs est responsable de l’exécution d’une gamme de tâches comptables et de
bureaux, en mettant l’accent sur la réception, la vérification et le trait