Administrative Assistant

4 days ago

Cobble Hill, Canada NAI Goddard & Smith Realty Services Inc. Full time

**Job Summary**

**Key Responsibilities**

**Administrative Support**
- Monitor and maintain the PowerStrata system (training provided)
- Assemble Welcome Packages and manage new owner information
- Update the Arbutus Ridge website and monthly directory
- Distribute correspondence via PowerStrata
- Prepare and edit spreadsheets, letters, invoices, and presentations
- Track and maintain office supplies inventory

**Documentation & File Management**
- Collect and organize documents required by the Strata Property Act (Forms K, C, Owner Info, etc.)
- Manage and track keys and associated refunds
- Sort, file, and maintain electronic and physical records (SharePoint)

**Financial & Maintenance Support**
- Handle petty cash and complete monthly reconciliations

**Customer Service & Owner Relations**
- Answer phones and assist owners, clubs, and community members
- Respond to inquiries and route messages professionally
- Manage owner onboarding and offboarding processes
- Follow up on bylaw infractions when required

**Event & Communication Coordination**
- Assist in planning and executing community events (e.g., Canada Day, AGM)
- Oversee room rental bookings and logistics
- Collect payments and manage advertising contracts for Ridge Talk and other publications
- Check and manage internal mailboxes

**Qualifications**
- Minimum 3 years of experience in a business administrative role
- Grade 12 diploma or equivalent required
- Strong communication skills (written and verbal)
- Excellent time management and ability to meet deadlines
- Proficient in Microsoft Word, Excel, and Outlook; ability to learn new software
- Familiarity with bylaws, rules, and policies (training provided)
- Experience with petty cash handling and reconciliations is an asset

**Skills & Attributes**
- Strong attention to detail and organizational skills
- Professional and courteous demeanor
- Ability to work independently and as part of a team
- Proactive, reliable, and confident in dealing with owners and residents

Pay: $29.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Work Location: In person

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