Administrative Assistant

1 week ago

Lethbridge, Canada Aboriginal Housing Society Lethbridge Full time

**Key Responsibilities**:
**Administrative Support**:

- Assist the Executive Director and team with daily administrative tasks
- Maintain and organize office files, records, and documentation
- Prepare and distribute staff meeting agendas, minutes, and other documents as needed

**Reception Duties**:

- Greet and assist visitors, ensuring a welcoming environment
- Answer and direct phone calls in a professional and courteous manner
- Manage the front desk, ensuring it is tidy and presentable

**Scheduling and Coordination**:

- Coordinate and schedule meetings, appointments, and events
- Manage calendars for the Executive Director and other staff members
- Manage scheduling and bookings for the Iinii’toyis Cultural Center
- Assist in organizing board meetings, and other events

**Communication**:

- Draft and proofread correspondence, reports, and other documents
- Ensure timely and accurate completion of all duties assigned

**Operational Support**:

- Assist with procurement processes, including creating purchase requisitions and tracking orders
- Help with the preparation and submission of grant reports and compliance documents
- Support the maintenance of office supplies and equipment
- Other duties as assigned based on organizational needs by Executive Director

**Qualifications**:

- Grade 12 or equivalent
- 2-3 years previous experience in an administrative or receptionist role
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle sensitive information with confidentiality
- Strong interpersonal skills and a customer-focused attitude
- A thorough appreciation, awareness, and understanding of Indigenous history and culture, with experience working with diverse populations
- **Criminal Record Check, Vulnerable Record Check if required**

Pay: $16.68-$27.42 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 4 years (preferred)

Work Location: In person

Expected start date: 2025-02-14

  • Administrative Assistant

    1 day ago

    Lethbridge, Canada Bridge Air Systems Ltd. Full time

    **Job Title**: Administrative Assistant **Key Responsibilities**: - **Office Management**: Organize and maintain office supplies, equipment, and filing systems. Ensure the office environment is clean and operational. - **Scheduling**: Coordinate service and installation appointments. Scheduling and adjusting appointments as needed. - **Documentation &...

  • Administrative Assistant

    2 weeks ago

    Lethbridge, Canada University of Lethbridge Full time

    **Job Title** - Administrative Assistant **About the University** **It’s your time to shine!** Work where the world comes to create, discover and learn. We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools,...

  • Administrative Assistant

    2 weeks ago

    Lethbridge, Canada Fountain Tire Full time

    Overview: Steer your career in the right direction and join **Fountain Tire Lethbridge North** team as an Administrative assistant. **What do we offer?** At Fountain Tire, you’ll have a great place to work: - The opportunity to work with an excellent team and great customers - Regular day shifts - Great discounts for you and your family on tires, parts...

  • Administrative Assistant

    1 week ago

    Lethbridge, Canada Spero Financial Group Inc. Full time

    **About Me** I’m Kylie, a dedicated financial planner who works one-on-one with clients to help them achieve their financial goals. As my practice continues to grow, I’m looking for a reliable and proactive Administrative Assistant to help keep everything running smoothly. This is an exciting opportunity to work in a small, flexible, and dynamic...

  • Administrative Assistant

    1 week ago

    Lethbridge, Canada Spero Financial Group Inc. Full time

    **About Me** I’m Kylie, a dedicated financial planner who works one-on-one with clients to help them achieve their financial goals. As my practice continues to grow, I’m looking for a reliable and proactive Administrative Assistant to help keep everything running smoothly. This is an exciting opportunity to work in a small, flexible, and dynamic...

  • Administrative Assistant

    3 weeks ago

    Lethbridge, Canada Lethbridge Chamber of Commerce Full time

    Our client is seeking a motivated and detail-oriented Administrative Assistant to join their team in Lethbridge. The ideal candidate thrives in a fast-paced environment, enjoys supporting a team, and takes pride in providing outstanding service to clients and visitors. If you have a strong background in administrative support and excellent problem-solving...

  • Administrative Assistant

    3 days ago

    Lethbridge, Canada Adaptive Technologies Inc. Full time

    Administrative Assistant Adaptive Technologies Inc.Hours Per Week: 25 - 40 hrsWage: $18 - $21 per hourJob Description The Administrative Assistant for Adaptive Technologies will be the front facing member of our team. You will facilitate communication between patients and their care team. We need someone who is excellent at communication and customer...

  • Executive Administrative Assistant

    1 week ago

    Lethbridge, Canada Alberta Health Services Full time

    Your Opportunity: The Executive Administrative Assistant provides a variety of specialized administrative functions to support the office of the Chief Operating Officer (COO). This role develops a wide variety of documents for the COO’s approval, maintains the COO’s calendar of appointments, makes meeting and travel arrangements, researches and prepares...

  • Procurement and Administrative Assistant

    7 days ago

    Lethbridge, Canada Auxillio VetShield Full time

    **Procurement and Administrative Assistant** VetShield has a great opportunity for a **Procurement and Administrative Assistant** to join us. You’ll be primarily supporting our CEO and Controller with general administrative support 70% of the time and procurement 30% of the time (sourcing materials and obtaining multiple quotes). We are a small, but...

  • Partner Administrative Assistant

    1 day ago

    Lethbridge, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...