Administrative Support Agent, Class I

**Posting Number**: LAM-S24-25-3518

**Job Title**: Administrative Support Agent, Class I

**Constituent College**: Champlain College Saint-Lambert

**Work Location**: Saint-Lambert

**Service**: Registrar

**Reporting to**: Manager, Registrariat and Academic Advising

**Job City**: Saint-Lambert

**Position Status**: Regular Full-time

POSITION
Champlain College Saint-Lambert is seeking the services of an ADMINISTRATIVE SUPPORT AGENT, CLASS I, to work on a regular full-time position in the Registrar and Academic Advising department.

FUNCTIONS
Reporting to the Manager, Registrar and Academic Advising, the incumbent will perform a set of administrative functions of a relatively complex nature according to established methods and procedures within the registrar’s office and clerical functions related to activities of the department.

**MAIN RESPONSIBILITIES**:
3. Gather and research necessary information to prepare documents, reports, letters, and lists related to the administration of student files and their academic journey. Ensure the archiving of official ministry diplomas, file documents, and update student ID cards. Assist with the mailing of necessary documents.
4. Identify individual student needs and direct them to the appropriate services within the Registrar’s Office or the college, including academic support, counselling services, and other relevant resources.
5. Actively participate in welcoming students at special events such as orientation days, career days, and graduation ceremonies, fostering a warm and informative environment. Contribute to the preparation of on-site Registrar events and organize university visits in collaboration with academic advisors.
6. Verify student schedules and identify potential issues. Collect and update information regarding university visits, and distribute participation forms to students and departments.
7. Keep a record of office supply usage and ensure supplies are available when needed.
8. Ensure the compliance of student records, complete various administrative forms according to Registrar standards, and keep them up to date.
9. Perform other administrative tasks related to the Registrar's Office, as required.

**Requirements**:
Education
Must possess a diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Experience
Must possess at least one (1) year of pertinent experience.

Other requirements
Must be able to communicate proficiently in both English and French (verbal and written).
Must be proficient with Microsoft Word and Excel.
Must demonstrate strong customer service skills, attention to detail and the ability to work within a team environment as well as independently.

**Work Schedule**: Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week). Overtime will be required during evening and weekend events.

**Salary Scale**: 24.99$ - 27.95$

**Start of Posting Period**: 2025-05-12

**End of Posting Period**: 2025-05-25 23:59

**Comments**:
Anticipated start date:
As soon as possible

BENEFITS OF WORKING AT CHAMPLAIN COLLEGE
4 weeks vacation and 13 statutory holidays
Medical and Dental Insurance
Sick days
Retirement plan (RREGOP) and group health insurance
Short term and long term disability insurance
Summer hours
Access to the sports center and fitness classes
Professional development and training
Onsite cafeteria services ($)
Employee assistance program
Onsite specialized services such as Physiotherapist, Osteopath, Kinesiologist, Orthopedist, Certified Athletic Therapist, Sport Medicine doctors and sport nutritionist ($)
Proximity to the Longueuil metro station and onsite parking ($)

The selected incumbent will be required to work in English in order to better serve students, faculty and staff.

We thank all applicants for their interest, however only those selected for an interview will be contacted.