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Manager of Fleet Services

2 weeks ago

Lake, Canada Town of Ajax Full time

**Experience it - Ajax**:
The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario. With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

**Manager of Fleet Services**:
Reporting to the Director of Operations and Environmental Services, the Manager of Fleet Services is accountable for the management, leadership, operation and administration of the Fleet Services Section. This Section will look after all fleet maintenance activities, procurement of fleet vehicles and parts, inventory control, driver training programs, accident investigations, yard maintenance activities and green fleet initiatives.

**Key Duties**:
**Day-to-Day Administration**:

- Lead the day-to-day assignment of work within Fleet and Inventory Services including, but not limited to, work plan development and implementation, staff performance, attendance management and staff training/development
- Utilize Cityworks to support the day-to-day management of Fleet Services, ensuring the accuracy of work order management, utilizing data to generate reports and guide decision making
- Ensure processes are developed/maintained and records are maintained in order to support and monitor the management of the Corporation’s Commercial Vehicle Operator’s Registration (CVOR) including the safety violation rating, Commercial Vehicles Inspections (PMCVI)
- Ensure processes are developed/maintained and records are maintained to support and monitor to ensure compliance with the Highway Traffic Act, Motor Vehicle Inspection Stations, Ministry of Skill and Development, Ontario College of Trades and the OHSA as it relates to compliance, documentation, schedules including record keeping, general tracking and reporting processes
- Ensure vehicles and equipment are adequately licensed and all licences and insurance are maintained and up to date to ensure compliance
- Coordinate and monitor necessary contracted services to complement the Fleet core service and responsibilities in a timely and economical manner

**Financial Requirements and Budgeting**:

- Manage the Fleet Capital Program, including the acquisition of replacement and additional (growth related) vehicles and equipment, by developing an annual capital budget, combined with a ten (10) year forecast in accordance with the Town’s Capital Expenditure Control Policy and in alignment with the Town’s Financial Sustainability Plan
- Manage the Fleet and Inventory Operating Budget including forecasting, ensuring accurate account coding, monitoring and reporting in accordance with policies and in alignment with the department’s priorities and strategic direction
- Lead aspects of the procurement process including: the development of vehicle and equipment specifications, ensuring product delivery timelines are met, financial management, preparing reports to Council/Staff etc.

**Policy Development**:

- Develop department and corporate policy as it directly relates to fleet services functions, including: Vehicle Use Policy, Fleet Utilization, fueling requirements, MTO inspections and licencing requirements etc.
- Lead the development and implementation of a Green Fleet Strategy;
- Understand the Town’s purchasing policies and work with internal departments, providing exceptional customer service when dealing with the fleet related needs of departments

**Inventory Control**:

- Support and maintain the inventory system (includes items such as fuel, lubricants, auto parts and approved consumable items that support the department such as safety wear)
- Develop, implement and maintain a policy framework that supports the day-to-day internal business processes of the department (purchasing, receiving, physical layout, reconciling, catalogue of items, requisition process etc.);
- Manage various procurement functions for the department as it relates to materials, goods and equipment, by working collaboratively with each Section, developing an annual purchasing calendar as required;
**Driver Training Program**:

- Oversee the development, implementation and monitor the corporate vehicle and equipment incident/accident investigation and reporting program, including investigate, review and follow-up on vehicle and equipment incidents and accidents as required
- Oversee the development and process to conduct driving assessments for applicants within the Human Resources recruitment process
- Oversee the development of training programs, work instructions including policies and procedures to support the overall training program, as well as corporate policies with respect to vehicle use, driver behavior, licensing, driver qualifications and training for example
- Oversee and monitor compliance in accordance with the Ministry of Training, Colleges and Universities, Ministry of Transportation, Occupational H