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Operations Coordinator

2 weeks ago

Calgary, Canada Quality Move Management Full time

**About Us**:
At QMM, we ease the load. As a proud Van Line Agent and CAM’s 2024 _Mover of the Year_, we’re committed to excellence, integrity, respect, and being community-minded in everything we do. We’re looking for an **Operations Coordinator** to join our Calgary Branch and help us keep our operations running smoothly, efficiently, and with a customer-first mindset.

**What You’ll Do**:
As the Operations Coordinator, you’ll play a key role in supporting the Operations teams with handling many of the basic tasks relating to drivers, and assisting Local Operations Manager with any tasks pertaining to driver, trucks and other administrative duties.
- Ensure that drivers have all required paperwork.
- Set up deck trucks, shuttles, and other transportation for drivers.
- Assist with data entry for local dispatch functions, including daily estimated times of arrival (ETAs) and payroll processing.
- Maintain driver files, including logs, inspections, and insurance information.
- Collect and file drivers' logs weekly, and complete quarterly International Fuel Tax Agreement (IFTA) documentation.
- Assist in obtaining tractor and trailer inspections bi-annually.
- Complete additional projects as assigned by the Operations Manager.
- Support the Operations Manager with driver check calls.
- Perform miscellaneous tasks related to drivers and dispatch functions.
- Collect, audit, and process daily driver paperwork logs.
- Maintain accuracy in the storage and bond drawer.
- Handle order entry for OA/DA moves.
- Perform administrative duties related to the Safety Committee.
- Maintain the safety cabinet and the QMM Health and Safety Manual.
- Perform administrative tasks such as scan paperwork, create files, order office supplies, sort and distribute mail, arrange couriers, and other tasks as required, etc.

**Who You Are**:

- You thrive in a fast-paced environment and love keeping things organized
- You have strong communication and problem-solving skills
- You’re tech-savvy and comfortable using different softwares
- You’re a team player who brings positivity and reliability to every shift
- You can work well under pressure and tight deadlines

**Qualifications**:

- Previous experience in logistics, operations, or customer service is an asset
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- High school diploma required; post-secondary education in business or logistics is an asset

**Why Join QMM?**
- Be part of an award-winning, people-first company
- Competitive compensation and benefits
- Growth and development opportunities through our learning initiatives
- A workplace that values diversity, inclusion, and giving back to our community

**How to Apply**:
**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person