Operations Coordinator

**OPERATIONS COORDINATOR**

If you value being part of a high-performing and dedicated team and constantly seek opportunities to learn, grow, and develop your skills, this may be a good fit. This is an opportunity to be a core member of a small and rapidly growing organization where you can make a difference. You will learn a lot and see the positive influence your work has on the team and our company’s success.

While the below is not an exhaustive list, the Operations Coordinator will focus on the following major priorities for success.

Key Responsibilities:
Administrative:

- Operate office equipment and proficiently use software packages such as Microsoft Word, Excel, PowerPoint, etc.
- Prepare and distribute various documents for the head office, including letters, memos, forms, presentations, and charts.
- Respond to inquiries in person, by telephone, or in writing, answering routine business questions and managing messages.
- Coordinate and attend meetings, taking and transcribing minutes as needed.
- Monitor, order, and maintain supplies and resource materials for the head office and other locations.

Recipe Development and Curriculum Support:

- Compile and organize all recipes used in classes, camps, and workshops.
- Upload recipe files to a shared drive for easy access by instructors and staff.
- Coordinate efficiently with camp locations to ensure necessary ingredients and equipment for scheduled recipes.
- Manage recipe adjustments based on dietary restrictions or allergies.

Financial Organization:

- Assist with bookkeeping, tracking payments, invoices, payables, and receivables.
- Serve as the point person for employee reimbursement forms.
- Document and organize rental payments.

Program Operations:

- Assist with rental contract creation and updating.
- Develop and organize facility checklists and manuals.
- Submit RFPs and organize quotes from vendors.
- Create Purchase Orders for equipment, supplies, and food.
- Schedule deliveries and pickups, providing overall logistics support.
- Coordinate staff schedules and manage administrative duties for programs.
- Assist with food ordering for programs and class list management.

HR Support:

- Hire and manage volunteers during the summer camp season
- Assist with recruitment initiatives.
- Support employee onboarding, including contracts, new hire forms, and payroll system setup.
- Audit employee hours and submit final hours to the Payroll Manager.
- Run payroll reports.

Event Management System & Website:

- Assist with the setup of programs and camps on the system.
- Run reports and make basic edits to the event system and website.
- Adjust and edit session availability.
- Assist the customer service team as needed with customer account management.

Required Experience and Skills:

- **Preferrably Permanent Resident**:

- Strong business acumen and experience in a business work environment preferred
- Experience in the food business (specifically ordering and restaurant management)
- Operational / distribution/logistics experience is required
- Knowledge of basic accounting/bookkeeping
- Ability to work both independently and collaboratively on projects
- Excellent verbal and written communication: Ability to clearly, concisely and professionally communicate with a variety of people on our team
- Strong administrative and time management skills: Ability to balance tasks and prioritize activities that will maximize results
- Coachable: A desire to learn more about processes, technologies, and ways of continuously improving.
- Quick learner: Strong listening skills, with an ability to absorb and retain new information
- Feedback communication: Open to feedback from the team, as well as willingness to provide feedback when appropriate
- Highly detail-oriented with excellent organizational skills
- Ability to work effectively in a fast-paced environment
- Extremely comfortable with learning new software and technologies
- Experience with WordPress and Quickbooks is an asset
- Experience in the camp business is an asset

**Job Type**: Part-time

Pay: $18.00-$22.00 per hour

Expected hours: 10 - 35 per week

Application question(s):

- Are you legally entitled to work in Canada?
- Are you a permanent resident or Canadian citizen?

**Experience**:

- Operations Coordinator: 2 years (required)

Work Location: In person

Expected start date: 2024-12-20