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Accounts Payable Team Lead
3 weeks ago
Job Description
Basic Employee Responsibilities
Every employee is expected to conduct themselves in a professional manner
Every Q2 Artificial Lift Services employee is expected to conduct themselves in a professional manner.
**Basic responsibilities include the following**:
- Leading by example by following established Quality, Health and Safety policies & procedures
- Showing respect and pride for facilities and equipment
- Being responsible - on time for work, and take breaks during designated times
- Carrying out other tasks from time to time as assigned by a supervisor or request for assistance as needed
Position Specific Responsibilities
Outline the major job duties & responsibilities for this position, beginning with the most important
The role of the Accounts Payable Team Lead is to perform, oversee and direct the workflows and team members of the Accounts Payable department. The individual will provide strong leadership, training and mentoring, and possess a thorough understanding of Q2’s Accounts Payable processes.
**Exceptional performance in this role will include**:
- Upholding and refining department processes to ensure prompt and accurate system entry of vendor invoices
- Strengthening and growing relationships with vendors and suppliers through professional communication
- On-going development and motivating team members to perform and function in an exceptional manner, maintain an open environment of team continuity and cross-training
**Responsibilities**:
- Oversee AP activities to ensure they are completed within the expected timeframe
- Oversee the maintenance of vendor and supplier records and documents
- Review and ensure accuracy of AP activities, i.e. reviewing system for entry errors, document storage
- Manage relationships with Q2’s vendors and suppliers, ensuring prompt communication with their requests, concerns and feedback. Specific attention to:
- Accounts on-hold
- Invoice status requests
- Utility management
- Other statement troubleshooting/accounts reconciling, i.e. missing items and credits on account
- First contact for internal Q2 stakeholders, ensuring prompt communication to their requests and concerns
- AP sub-ledger balancing -- weekly: pre-balance, monthly: balancing, posting and close
- Manage expense checklists: ensure monthly expenses are captured for recurring items
- Hiring, training, and evaluating Accounts Payable team members
- Set and facilitate goals, initiatives and objectives for the Accounts Payable department
- Exercise integrity in maintaining confidential financial information
Required Minimum Qualifications
Outline the minimum educational & work experience requirements
- Experience in Accounts Payable
- Knowledge of accounting principles
- Strong planning and problem-solving skills
- Time management skills to be able to prioritize activities
- Attention to detail
- Communication skills to be able to communicate with internal team members and understand their needs
- Administrative skills to be able to use basic computer programs including Microsoft Office
- Flexibility to be able to move between activities and duties quickly if priorities change
Physical Demands
**For example**: heavy lifting, long periods on feet, travel, etc.
- Sedentary work - lifting 10lbs maximum
- Repetitive movements - finger dexterity
- Sitting for long periods
**Job Types**: Full-Time, Permanent
**Benefits**:
- Extended Health Care
- Dental Care
- Vision Care
- Employee and Family Assistance Program
- Life Insurance
- Paid Sick Time
**Flexible Language Requirement**:
- French not required
**Schedule**:
- 8 Hour Shifts
- Monday to Friday
**Work Location**: In Person
