Bilingual Administrative Assistant

13 hours ago

SaintLaurent, Canada Aversan Full time

We are currently seeking a qualified **Bilingual Administrative Assistant**. The role involves providing high-level administrative support, including scheduling, travel arrangements, and office coordination, while also supporting HR and Finance with tasks such as timesheet tracking, invoice processing, and vendor management.

**Location**: St. Laurent, QC

**Job Type**:On-site

**Responsibilities**:

- Manage all aspects of complex scheduling and planning requirements, including travel arrangements, both domestic and international;
- Coordinate and plan meetings, including audiovisual and conference arrangements;
- Prepare and process applicable expense reports and invoices;
- Create and edit presentations, spreadsheets, and organizational charts;
- Greet visitors and ensure compliance with security regulations;
- Answer and redirect phone calls as needed;
- Provide general information in person or by phone;
- Process and follow up on various mailings and courier deliveries;
- Oversee business meal orders, receive them, and handle set-up;
- Orders and receives office supplies, and ensures inventory is maintained;
- Actively participates in organizing local activities (events offered by the social committee, United Way, the HSE committee, etc.);
- Support the Human Resources department with timesheet tracking and accounting and other related tasks;
- Support the Finance department with vendor management, invoice processing, coding in the SAP ERP system, and any related tasks.

**Basic Qualifications**:

- High school diploma in office automation or equivalent experience;
- 3-5 years of administrative support experience;
- Bilingual (spoken and written in French and English);
- Experience exercising discretion and confidentiality with sensitive company information;
- Excellent organizational skills with the ability to think proactively and prioritize work;
- Advanced MS Office skills, including Outlook, Word, Excel, and PowerPoint;
- Experience using Concur for business travel management;
- Experience in an international business environment and/or with complex matrices;
- Knowledge of the SAP ERP system;
- Basic accounting knowledge.

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