Finance & Office Administration Specialist

Come play a key role in building the future of Sports & Media Everyone wants to be part of a transformational team - and that’s exactly what we’re building at Rogers Sports & Media. A team that innovates and a team that wins.

At Rogers Sports & Media we are committed to creating and growing teams that are digital-first, fast-moving and bold-thinking and are focused on delivering impact with everything they do. Our impressive collection of assets includes media properties, sports teams, sports events & production, venues, e-commerce platforms and a close connection with our Connected Home and Wireless team. Collectively, we touch the lives of 30 million of Canadians every month

As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are working from home, and are equipped to do so safely and efficiently.

Are you up for the challenge and the fun? If so, consider the following opportunity

Finance & Office Administration Specialist

**Term**:1-year Contract Position, Full Time

**NATURE & SCOPE**

This position supports two core functions of Jays Care Foundation: Financial bookkeeping and office/board administration. The role is split approximately 40% Finance, 40% Office Administration & Executive Director support and 20% Board of Director Administration between the three functions as listed below.

**REPORTS TO**:

- Director, Finance & Operations

**Financial Bookkeeping **(% of Time: 40%)**

**RESPONSIBILITIES**:

- Preparation of weekly bank deposits
- Accounts Payable - Verify coding of expenses and create reports for accuracy
- Processing of all manual credit card donations and payments
- Accounts Receivables - invoicing and collection duties
- Assist with reconciliation of monthly Corporate Visa reports
- Salesforce input, management, and donor management support
- Issuance of tax receipts and acknowledgement letters to donors
- Recording of all in-kind donations
- Back up bookkeeping and scanning of journal entries into QuickBooks
- Daily 50/50 game day raffle reconciliation during the season/Shopify
- Preparation of GST/HST return (bi-annually)
- General financial support of JCF events
- Charity Tax Return with the CRA

**OFFICE ADMINISTRATION & EXECUTIVE DIRECTOR SUPPORT (% of Time: 40%)**
- Manage office administration tasks including shipping/receiving, inventory organization and tracking, office supply maintenance and database entry where necessary. Supporting Jays Care staff administratively
- Provide hands on support to the Jays Care team for all other programming and fundraising events as required
- Support the Executive Director in various scheduling initiatives - including meeting prioritization, travel bookings and workflow suggestions
- Register and RSVP for all conferences and engagements
- Collect receipts, organizing and submitting expenses for the Executive Director and Programs Director

**BOARD OF DIRECTORS ADMINSITRATION (% of Time: 20%)**
- Coordinate prep work for board meetings; scheduling, logistics including space booking, catering and set up
- Draft agenda for approval, working with the Executive Director and management team in determining priorities and outstanding items from previous meetings
- Collect, format and consolidate board presentation materials
- Manage the online board communication portal, Diligent, including uploading, maintaining, distributing packages and troubleshooting technical issues. This includes board information packages as well as packages for committees such as the Grants Committee.
- Support general Board governance including attendance tracking, working with the Executive Director and Chair of the board on recommendations for governance priorities, assisting with onboarding and off boarding process
- Act as the recording secretary at all board meetings, producing and distributing minutes, maintaining administrative trail for all meetings
- Act as a point of contact for board members on requests throughout the year, including Blue Jays ticketing needs, parking, meetings, batting practice and other questions
- Assisting the Executive Director in Board communications as required
- Support Directors in the preparation and reporting of all sub-committee meetings.

**EXPERIENCE**

**Required (must have)**:

- Professional experience in the public and/or the not-for profit sector
- Experience organizing and executing multiple administrative tasks/logistics at a given time
- Excellent communication abilities. Strong writing skills, excellent command of the English language
- Highly organized with the ability to multi-task, strong attention to detail and problem-solving skills
- Team Player. Ability to see the big picture goals of the organization and contribute on day-to-day tasks

**IT KNOWLEDGE/SKILLS REQUIRED**:
**Required (must have)**:

- Knowledge of Microsoft Office suite including Excel
- Knowledge of