Manager, Residence Facilities

**Date Posted**:01/22/2025
**Req ID**:41385
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Facilities Management
**Campus**: University of Toronto Scarborough (UTSC)

**Description**:
**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

In the Facilities Management department, we take pride in our buildings and grounds and provide a welcoming, service-oriented, clean and safe environment for our students, faculty and staff.

**Your Opportunity**:
Under the general direction of the Director of Facilities Management and Capital Projects, this position will also have a dual reporting relationship with the Director, Housing & Residence Life. The Manager, Residence Facilities is responsible for assisting the Director in identifying the strategy, goals and objectives for managing the infrastructure and maintenance of UTSC student residences: Harmony Commons, Joan Foley Hall apartment building and townhouses. The Manager, Residence Facilities provides leadership and expertise in the planning, execution, monitoring and evaluation of major and minor projects at UTSC student residences and oversees the day-to-day operation of sites. The incumbent handles the administration of contracts and contract agreements associated with third party contractors and property management corporations, oversees the work of service contractors, prepares, and obtains tenders for services and/or renovation projects for the department and recommends changes to future agreements to the Director as part of related procurement and contract development processes.

The Manager Residence Facilities develops and implements policies, systems, and procedures to address emergencies as well as the operation and maintenance of all equipment and physical structures at the residence buildings. The incumbent will ensure compliance with university policies as well as municipal, provincial and federal codes and regulations.

The Manager, Residence Facilities provides qualitative and quantitative recommendations and data to assist the Director in determining changes and modifications to the various properties and how to utilize the departmental budget with respect to capital expenditures within approved budget constraints. The Manager, Residence Facilities is also responsible for hiring, leading and managing the maintenance staff and Property Coordinators to ensure optimum operations, minimize expenses and to maximize tenant satisfaction.

**Qualifications Required**:

- EDUCATION:
University degree with qualifications in facilities management, engineering or architecture or equivalent combination of education and experience. Registration with Ontario Association of Architects (Member with Seal) or license to practice in the Province of Ontario or registered and in good standing with the Professional Engineers of Ontario would be considered an asset.
- EXPERIENCE:
Minimum of 5 years’ experience or progressive responsibility in facilities management, maintenance. Extensive knowledge of construction, engineering systems and operational practices. Demonstrated experience in managing maintenance budgets and performing financial analyses of alternatives. Experience with strategic planning with an emphasis on facilities renewal projects for older buildings. Experience with management and supervision in a unionized environment required. Additional knowledge of strategic planning, financial management, business management and project management required. Expertise in managing the complexities of a multi-purpose academic/residential building desirable.
- SKILLS:
Superior project management and organizational skills. Proficient Computer skills (Microsoft Office, budget schedules, architectural software, building drawings, database management, HRIS, security equipment and access system). Ability to draw and interpret sketches and review architectural and engineering drawings. Excellent multi-discipline knowledge of the principles of planning, design and construction of buildings. Experience interpreting building codes and other applicable regulations. Experience planning and implementing maintenance principles. Experience with estimation and cost control in construction. Knowledge of building and service contracts, and University contracting processes and practices. Familiar with formulating budgets and estimates, reviewing cost reports and preparing financial projections and analyses.
- OTHER:
Demonstrated ability to lead in a complex environment, including a demonstrated ability to work effectively