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Administrative Assistant

3 weeks ago

Dartmouth, Canada Cushman & Wakefield Full time

Job Title

Administrative Assistant

Job Description Summary

Administrative Assistant
- 1 year Contract

**Job Description**:
Tasks & Responsibilities
- **Client Relations / Communications**:

- Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI
- Distribute Sales Summaries, Detailed Sales Reports and the Tenant Ranking Reports
- Consolidate periodic Executive Summary reports from departments; upload the information to SharePoint within timelines provided
- Assist with scanning and processing of AP (Invoicing)
- Keep track of Certificates of Insurance, etc., upload into YARDI + Sharepoint
- Update the Retail Database (frequently calling tenants to confirm proper contact information)
- Collect and record all cheques and cash received and deposit in the bank
- Manage filing system within office, archiving

Miscellaneous
- Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher.
- Maintain general office supplies and order as requested by departments.
- Complete tasks given by the GM as well as help in other departments when needed.

**Qualifications**:

- Minimum High School Diploma with (preferred) post-secondary diploma/ certificate in administration and bookkeeping.
- Excellent knowledge of good customer service practices (working with/at Guest Services) and must display a high level of professionalism at all times
- Strong communications (written & verbal), listening, organizational and problem solving skills
- Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards
- A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives
- Must be able to provide clear criminal background check

Working Conditions
- Fast paced office environment
- Repetitive tasks