Contract Administrator

6 days ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

Reporting to the Supervisor Contract Services, is responsible for contract life cycle activities and documentation associated with facilities operations and maintenance contracted services; participating in contract management and procurement processes review to optimize and streamline life cycle contract management; ensuring due diligence and compliance to related standards; participating in vendor responses, awards, contracts, purchase orders, and related documentation ensuring all legal requirements and standards are met; completing and participating in site inspections to ensure services provided are in compliance with contracts; and ensuring follow up on identified issues with vendors throughout the contract lifecycle, including actively participating in vendor reviews, and preparing reports and studies, as required.

**MAJOR RESPONSIBILITIES**
- Participates in the review of the contract life cycle process for facilities operations and maintenance services contracts, providing advice to management on contract expiry dates, and other contract related issues.
- Coordinates the development of performance-based contracts for the supply of services and equipment for required services.
- Coordinates the preparation and processing of documents, including the coordination of related documents such as, purchasing documents and contracts, quotations, tenders and proposals, contract renewals etc.
- Maintains a central repository of contracts utilizing contract management systems in accordance with industry best practice.
- Researches and recommends quality assurance standards, service standards and productivity measures for vendor services.
- Participates in vendor performance reviews with service providers for facilities, maintenance and operations services.
- Analyzes contract renewals for multiple year services using historical data to identify cost savings opportunities.
- Liaises with key stakeholders on contract and purchasing matters.
- Participates in and conducts site inspections, coordinating contractor access, monitoring contractor activities to ensure services provided are in accordance with contract documents on occasion, as required.

**QUALIFICATIONS**
- Successful completion of a College Diploma in Finance, Business Administration, Law or related field or approved equivalent combination of education and experience.
- Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the National Institute of Government Purchasers and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
- Minimum three (3) years demonstrated related experience in a public sector environment in procurement, contract management, including contract interpretation and processing, and experience dealing with a variety of purchases for both goods and services.
- Familiarity with purchasing principles and practices preferably within a public sector environment.
- Valid Ontario Class “G” driver’s license free of serious offences under the Highway Traffic Act and reliable vehicle for use on corporate business.

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