Construction Administrative Coordinator

3 days ago

Newmarket, Canada Kolostat Full time

**MSB** is a strong force in both new construction and mechanical service within the GTA. The team is comprised of plumbers, steam fitters, sheet metal and service technicians making it a complete mechanical contractor. With the recent acquisition by _Kolostat Inc_ it will enhance market position and allow for fully integrated mechanical design and construction to better service clients needs. The dedication of the MSB employees has made it a leader in the mechanical field in the GTA and the opportunity to join _Kolostat_ is only going to make it stronger.

With the Canadian market opening, opportunities for advancement are imminent and we offer a stimulating work environment.

**Construction Administrative Coordinator**

**Key Tasks and Responsibilities**
- Act as a liaison between project managers and the accounting department to ensure smooth communication and workflow.
- Organize and track monthly progress draws, ensuring timely submissions and approvals.
- Set up new contracts for customers, ensuring all necessary paperwork is completed and documented.
- Oversee the new customer setup process, including sending and receiving documentation such as WSB, insurance certificates, and trade certificates.
- Maintain accurate and up-to-date records of contracts, certificates, and related documentation.
- Communicate with clients and internal departments to ensure all administrative tasks related to construction projects are completed efficiently.
- Assist in the preparation and submission of project-related reports and documentation.
- Support the accounting department with project billing and any related inquiries.

**Profile and skills we are looking for**
- A diploma or degree in Business Administration, Construction Management, or a related field is preferred but not required.
- Experience in a construction or contracting environment is preferred.
- Strong organizational and multitasking skills, with the ability to manage several projects simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
- Excellent communication skills, both verbal and written.
- Attention to detail and ability to work under tight deadlines.
- Knowledge of industry-related documentation such as WSB, insurance, and trade certificates is an asset.

**What we offer**
- Competitive compensation
- Paid vacation per year
- 5 paid sick days per year
- Challenging work environment
- Based in the Greater Toronto Area with occasional site visits.

**Type of employment**: permanent, full-time.

**Start Date**: as soon as possible.

Type d'emploi : Temps plein

Rémunération : à partir de 1,00$ par an

Avantages:

- Assurance Dentaire
- Assurance Maladie Complémentaire
- Assurance Vie
- Congés payés
- Heures d’arrivée et de départ flexibles
- Indemnité kilométrique
- Programme d'Aide aux Employés
- Stationnement sur place
- Tenue Décontractée

Exigences linguistiques souples:

- Français non requis

Horaire:

- Du Lundi au Vendredi

Lieu du poste : Télétravail hybride à Newmarket, ON L3Y 8Z9

  • Construction Administrator

    4 days ago

    Newmarket, Canada York Region Full time

    Status - Permanent Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - a Replacement - Start Date - immediate - Salary - Per hour - Salary Grade - $54.51 - $59.25 - Department - York Region -> Public Works -> IAM Water Wastewater - Location - 17250 Yonge Street, - Newmarket, ON L3Y 6Z1 CA (Primary) - Job Description (E)...

  • Construction Coordinator

    3 days ago

    Newmarket, Canada Tayson Group Full time

    **Job Title: Construction Project Coordinator** **About Us**: We are an innovative startup construction company based in the Greater Toronto Area (GTA), expanding our operations across residential, commercial, and infrastructure projects in Southern Ontario. We are seeking an experienced Construction Project Coordinator to join our growing team. **Role...

  • Development Construction Coordinator

    1 week ago

    Newmarket, Canada York Region Full time

    Status - Temporary Part-Time - Temporary - Approximate length of assignment, in months - 12 - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Per hour - Salary Grade - $48.82 - $53.06 - Department - York Region -> Corporate Services -> Economic&Development Services - Location - Development Services - 17250 Yonge Street -...

  • Construction Administrator

    3 days ago

    Newmarket, Canada Tayson Group Full time

    **Job Types**: - Full-time, Part-time, Permanent - Part-time hours: 24-44 per week **Responsibilities**: - Utilize Office365, internal ERP, and QBO for all administrative functions. - Manage basic GL/AR/AP transactions and invoicing with the accounting department. - Review and assist in payroll submissions. - Support management in scheduling, procurement,...

  • Construction Project Coordinator

    1 week ago

    Newmarket, Canada MSB Mechanical Ltd. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Bachelor's degree - Experience: 3 years to less than 5 years - **Work site environment**: - Interior - ** Work setting**: - Office - General office - Head office - Office building - ** Budgetary responsibility**: - $1,500,001 - $4,000,000 - ** Tasks**: - Coordinate...

  • Construction Project Coordinator

    1 week ago

    Newmarket, Canada MSB Mechanical Ltd. Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 30 hours per week - Education: - Expérience: - **Education**: - Bachelor's degree - ** Work site environment**: - Interior - ** Work setting**: - Office - General office - Head office - Office building - ** Budgetary responsibility**: - $1,500,001 - $4,000,000 - **...

  • Development Construction Coordinator

    2 days ago

    Newmarket, Ontario, Canada York Region Full time

    StatusTemporary Full-TimeTemporary - Approximate length of assignment, in months12Type of Positionan Addition to StaffStart DateImmediatelySalaryPer hourSalary Grade$ $53.06DepartmentYork Region -> Corporate Services -> Economic&Development ServicesLocationDevelopment Services Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary)Job Description (E)ABOUT USAlmost...

  • Construction Foreman/woman

    1 week ago

    Newmarket, Canada HB&R Construction Ltd. Full time

    Overview: We are seeking a skilled and experienced Construction Supervisor to join our team. As a Construction Supervisor, you will be responsible for overseeing and managing construction projects from start to finish. You will work closely with the project team to ensure that projects are completed on time, within budget, and to the highest quality...

  • Construction Project Coordinator

    4 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: Reporting to the Project Manager, Housing Services, is responsible for providing technical expertise in the planning, design, implementation and project management of residential building improvement and renovation programs and new construction projects. **MAJOR RESPONSIBILITIES** - Monitors consultant/contractor...

  • Construction Inspector

    4 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for inspecting construction projects to ensure conformity with contracts, drawings, specifications, regulatory requirements and applicable ordinances. Inspecting and monitoring YorkNet infrastructure construction projects (trenching, potholding, boring, placement of fibre handwells,...